Executive Assistant

Ecolab • Saint Paul, MN

44d • Onsite

About The Position

Ecolab is seeking an exceptional Executive Assistant who thrives in a fast-paced environment, loves problem-solving, and enjoys being the glue that holds everything together. As an Executive Assistant to the SVP & General Manager of Pest North America, you will be at the heart of operations, ensuring seamless schedules, smooth travel plans, and well-organized meetings while being a key liaison with stakeholders. You will anticipate changes and adapt plans accordingly to ensure everything runs smoothly. This position is located at our Corporate Headquarters office in St. Paul, Minnesota. What’s in it For You: Development opportunities through increased visibility into other key areas of the organization supported by our commitment to promoting from within. Supportive, team-oriented atmosphere that respects your abilities and encourages analytical and critical thinking. Opportunities to be at the forefront of strategic and sustainable change and making long-lasting contributions within Ecolab’s Pest Elimination division.

Requirements

• Completed High School Diploma or GED
• 5 years of office or administrative support experience
• 2 years of project management experience
• Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook

Nice To Haves

• Demonstrated initiative and ability to work independently
• Excellent interpersonal and relationship building skills
• Microsoft Teams, SharePoint, OneNote, and Forms experience
• Excellent time management skills with ability to multi-task and prioritize to meet deadlines
• Excellent attention to detail
• Excellent verbal and written communication skills

Responsibilities

• Manage the executive’s calendar, schedule meetings, and plan travel.
• Handle correspondence, emails, and communications on behalf of the executive.
• Prepare and organize meeting materials, take notes, and follow up on action items.
• Prepare executive-level materials, presentations, and reports to support key discussions and decision-making.
• Draft and disseminate high-level communications on behalf of the executive
• Organize and support leadership meetings, team events, and offsite engagements, ensuring all logistics are handled with precision.
• Act as a trusted liaison between executives, cross-functional teams, and other executive assistants to foster collaboration and alignment.
• Filter and prioritize information shared with the executive to ensure they remain informed and focused on key issues.
• Maintain sensitive records and handle confidential information with discretion and professionalism.
• Proactively identify and resolve workflow challenges, driving process improvements that enhance efficiency and support sales outcomes.
• Assist in planning and executing sales initiatives, including product launches and promotional campaigns, to support nationwide growth objectives.
• Lead and coordinate special projects and initiatives from inception to completion.
• Ensure timely completion of creative projects and strategic business initiatives.
• Identify and address core issues within business processes and make actionable recommendations.

Benefits

• Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families.
• Click here to see our benefits.
• If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED