Executive Assistant - Anchorage
Columbia Distributing•Anchorage, AK
•Hybrid
About The Position
This position primarily supports Senior Executives roles. Must be able to prioritize conflicting needs often with deadline pressures and drive projects to successful completion. Position is privy to nearly all Company information, thus trust and confidentiality is essential. Position must be able to communicate effectively externally and within all levels of the organization.
Requirements
- Minimum of two (5) years Administrative Assistant experience
- High School diploma or GED required
- Proficiency with Microsoft Office suite
- Effective time management skills while working in a fast-paced environment
- High attention to detail
- Excellent oral and written communication skills
- Organizational skills
- Ability to handle confidential information with sensitivity and discretion
- Ability to work with multiple deadlines under little or no supervision
- Ability to prioritize and control incoming information and schedules
Nice To Haves
- Bachelor's degree strongly preferred
- Previous experience supporting Executive Team
Responsibilities
- Prepare, edit, copy and distribute presentations in Word, Excel, PowerPoint and Prezzi
- Provide administrative support to Executive Team, including generating reports, analyzing reports and meeting preparation
- Manage calendars for assigned team
- Prepare for meetings including booking meeting rooms, ordering food, cleaning meeting room, etc.
- Arrange and attend Company functions and meetings and if necessary, take minutes or notes
- Effectively manage and support correspondence and communication with suppliers, customers and staff via email, phone/voicemail/Webex
- Assist with monitoring and tracking external deadlines
- Assist with coordination and filing of various compliance-related documents
- Coordinate and manage travel arrangements including air, car and hotel for assigned Executives
- Manage and distribute venue and sports assets
- Complete all other tasks or special projects as assigned
- Demonstrate behaviors consistent with those of the Company's Core Values at all times
Benefits
- medical, dental, vision, and basic life insurance
- company's 401k plan
- 80 hours of vacation every year
- 7-8 days of paid holidays throughout the calendar year
- incentives/bonuses/annual bonuses
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
