Executive Assistant

Ashley Martin Home • Winter Park, FL

4d • Onsite

About The Position

The Executive Assistant will provide comprehensive administrative support to the Principal/Owner, ensuring smooth day-to-day operations and enabling focus on strategic initiatives. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The ideal candidate is resourceful, proactive, and professional, with experience in supporting senior executives or business owners.

Requirements

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role, preferably in a fast-paced environment.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with calendar and email management software.
• Ability to handle sensitive information with a high level of confidentiality and professionalism.
• Strong attention to detail and accuracy in tasks.
• Ability to work independently, with minimal supervision, while being a proactive problem-solver.
• Flexibility and adaptability to handle changing priorities and work demands.
• Strong interpersonal skills and the ability to build relationships across various teams and external stakeholders.

Nice To Haves

• Previous experience in a luxury home furnishings or interior design environment is a plus.
• Bachelor’s degree in business administration or a related field.
• Familiarity with project management tools and techniques.

Responsibilities

• Provide high-level administrative support to the Principal/Owner, including managing schedules, coordinating meetings, and handling correspondence.
• Organize and maintain the Principal/Owner’s calendar, ensuring all appointments, meetings, and travel arrangements are efficiently managed.
• Serve as a liaison between the Principal/Owner and internal/external stakeholders, handling inquiries and requests with professionalism and discretion.
• Prepare and edit documents, presentations, reports, and meeting agendas as required.
• Manage incoming communications, such as emails and phone calls, prioritizing and responding as necessary.
• Coordinate travel arrangements, including flights, accommodations, and itineraries, ensuring all logistics align with the Principal/Owner’s schedule.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist in organizing events, conferences, and company meetings, managing all related logistics.
• Support various projects by conducting research, gathering data, and preparing reports.
• Assist with personal tasks and errands as needed to support the Principal/Owner’s work-life balance.
• Perform other administrative tasks such as filing, maintaining records, and expense tracking.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive