Executive Assistant

Wolverine Worldwide•Rockford, MI

9d•Hybrid

About The Position

This role serves as a key member of the Legal & Compliance team, providing a unique blend of strategic expertise and executive support to the Chief Legal Officer (CLO). The position is responsible for supporting legal & compliance operations, advancing sustainability and ESG initiatives, and enabling the effective execution of the CLO’s priorities. The ideal candidate blends exceptional judgment, advanced digital/AI fluency, and practice problem-solving to manage complex logistics, executive priorities, and high-visibility interactions with key internal and external stakeholders.

Requirements

3+ years’ secretarial/clerical experience or equivalent skills and abilities in a fast-paced, global organization
Proven experience managing complex calendars, international travel, and executive operations
Strategic calendar management mindset (not transactional scheduling)
AI and digital fluency with demonstrated ability to leverage tools to improve productivity
Exceptional organizational, prioritization, and project management skills
Strong business judgment, discretion, and executive presence
Advanced written and verbal communication skills
Ability to navigate ambiguity, anticipate needs, and act proactively
Advanced proficiency: Microsoft 365 (Outlook, PowerPoint, Excel, Teams)
Highly trusted partner with strong integrity and confidentiality
Proactive, resourceful, and solutions-oriented
Strong relationship builder across functions, cultures, and leadership levels
Calm under pressure with the ability to manage competing priorities seamlessly
Passion for creating an exceptional executive and employee experience

Nice To Haves

legal assistant or paralegal experience a strong plus
Experience with AI productivity tools (e.g., Copilot) strongly preferred
Familiarity with global travel systems and expense platforms

Responsibilities

Own and strategically optimize the CLO’s calendar, aligning time to top priorities and enabling effective decision-making.
Anticipate needs, prepare materials, and ensure the CLO is fully briefed and positioned for all engagements.
Manage leadership meeting cadence (staff meetings, etc) with clear agendas, outcomes, and follow-through items.
Lead end-to-end domestic and international travel, including complex, multi-stop itineraries, accommodations, and transportation.
Manage visa requirements, customs documentation, and international compliance logistics.
Monitor changes and proactively adjust plans to ensure seamless execution and minimal disruption.
Leverage AI tools (e.g., Copilot) and Microsoft 365 to streamline workflows, draft communications, and enhance productivity.
Serve as a digital power user across Microsoft 365 (Outlook, Teams, PowerPoint, Excel, OneNote, Planner).
Support creation of high-quality executive-ready presentations, reports, and communications.
Lead planning and execution of Legal & Compliance team events.
Serve as a culture ambassador, role modeling company values through interactions, decision-making, and execution.
Support quarterly all hands meetings.
Draft and manage executive communications, including internal announcements, leadership updates, and external correspondence.
Serve as a trusted liaison to senior executives and external partners.
Handle highly sensitive and confidential information with discretion and sound judgment.
Manage expenses, budgets, and vendor coordination in alignment with company policies.
Support onboarding for new leadership hires and coordinate office operations and materials as needed.
Composes and types correspondence from rough drafts and makes changes in grammar, punctuation, and spelling as needed.
Organizes and maintains confidential files, correspondence, and records.
Coordinates other group needs including printing, presentation preparation, ordering office supplies, and meeting support.
Provide legal support through billing, document drafting, legal technology, contract review, , and preparation of legal materials.
Support Sustainability and ESG initiatives through reporting submissions and audits, ESG technology, and collaboration with cross-functional partners.