Executive Assistant

Nimble Solutions•Chesterfield, MO

About The Position

This is a great opportunity to join a well-established and market-leading brand serving a high-growth end market while gaining valuable experience working closely with Executive leadership. As an organization, we are in high-growth mode through acquisition with a laser focus on positive culture building! nimble solutions is a leading provider of revenue cycle management solutions for ambulatory surgery centers (ASCs), surgical clinics, surgical hospitals, and anesthesia groups. Our tech-enabled solutions allow surgical organizations to streamline their revenue cycle processes, reduce administrative burden, and improve financial outcomes. Join more than 1,100 surgical organizations that trust nimble solutions and its advisors to bring deep insights and actionable intelligence to maximize their revenue cycle. We are seeking a highly organized and proactive Executive Assistant to support our CEO and executive team. This individual will serve as a critical partner in managing the CEO's daily operations, coordinating schedules across the executive team, and leading key programs including corporate travel and company-wide events. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and brings strong follow-through to every project.

Requirements

5+ years of experience as an Executive Assistant, ideally supporting a CEO or senior executive
Exceptional organizational skills with strong attention to detail
Strong PowerPoint skills; ability to build polished, executive-ready presentations
Basic proficiency in Excel (data entry, simple formulas, formatting)
Proven experience managing corporate travel programs and vendor relationships
Strong written and verbal communication skills
Ability to handle confidential information with discretion and professionalism
Skilled at creating action plans and driving initiatives to completion
Experience planning and executing corporate events
Ability to work independently, prioritize competing demands, and adapt quickly to shifting priorities

Responsibilities

Provide comprehensive administrative support to the CEO, including calendar management, correspondence, and daily prioritization
Draft, format, and refine executive-level presentations, reports, and communications
Prepare and submit CEO expense reports accurately and on time
Help translate CEO priorities into clear action plans, tracking follow-up items to completion
Organize and coordinate key CEO activities, projects, and initiatives
Can operate with a level of discretion and ability to maintain confidentiality
Manage appointment scheduling and calendar coordination for members of the executive team
Resolve scheduling conflicts and proactively manage competing priorities
Coordinate logistics for executive meetings, including agendas, materials, and follow-ups
Own and lead the company's travel program end-to-end
Book and manage complex domestic and international travel itineraries for the CEO and executive team
Establish and maintain travel policies, preferred vendor relationships, and cost-management practices
Troubleshoot travel issues in real time and adjust itineraries as needed
Serve as the primary point of contact for assigned vendors supporting business operations
Negotiate assigned contracts and manage vendor relationships to ensure quality service and cost efficiency
Plan and execute key company events (e.g., all-hands meetings, offsites, board meetings, holiday events), managing logistics from concept through execution