Executive Assistant (to CMO/CSO and CRO)

iRhythm Technologies, Inc.•Solana Beach, CA

22h•$103,000 - $134,000•Onsite

About The Position

We are seeking a strategic, proactive Executive Assistant to support two senior executives: our Chief Medical & Scientific Officer and Executive Vice President of Advanced Technologies, and our Chief Risk Officer. This role serves as a trusted operational partner, helping leaders manage complex priorities, drive execution across the organization, and maximize organizational effectiveness. This position goes beyond traditional administrative support. The Executive Assistant will operate as a force multiplier—connecting priorities, driving follow-through, anticipating needs, and enabling leaders to focus on the highest-impact work.

Requirements

Bachelor’s degree preferred or equivalent professional experience.
8+ years of experience supporting senior executives in dynamic, growth-oriented environments (public-company or scale-up experience preferred), including executive support within healthcare, clinical or scientific environments.
Demonstrated experience supporting risk, legal, finance, or audit leaders preferred.
Proven ability to operate with discretion, foresight, and judgment in high-visibility or confidential contexts.
Information synthesis: Able to rapidly distill complex scientific, clinical, business, and operational information into concise executive summaries, presentations, and action plans.
Strategic mindset: Connect details to strategy; anticipate needs before they surface.
Operational mastery: Drive clarity through structure: calendars, deliverables, and meeting hygiene.
Experience with Project Management is strongly preferred.
Communications excellence: Clear, concise, and professional writing; can represent leadership voice effectively.
Execution agility: Thrives on complexity; excels at multitasking and meeting deadlines.
Relationship builder: Collaborative, trustworthy, and culturally attuned, builds strong partnerships across all levels.
Digital fluency: Advanced proficiency in Microsoft Office, Teams, SharePoint, SAP Concur, and AI tools, such as Copilot, ChatGPT, or other embedded or agentic solutions).

Responsibilities

Serve as a true partner to executives, helping manage priorities, align calendars to strategic milestones, and create space for high-impact work.
Anticipate needs and proactively address issues before they arise, ensuring leaders stay ahead of key decisions and commitments.
Prepare executive-level materials with clear decision framing, context, and intent, including Board and external-facing content.
Partner with business leaders to track deliverables end-to-end, ensuring follow-through, accountability, and momentum on initiatives.
Operate with a chief-of-staff mindset — synthesizing priorities across the leaders’ own organization, driving follow-through on commitments, and ensuring accountability across multiple teams and stakeholders.
Coordinate leadership across the Chief Medical and Scientific Officer’s organization, including Advanced Technologies, Medical Affairs, Scientific Affairs & Clinical Research Operations, and Medical Safety & Clinical Oversight.
Support preparation for executive leadership meetings, business reviews, Board discussions, investor-facing activities, and strategic planning sessions.
Maintain executive dashboards, action trackers, decision logs, and operating reviews to ensure visibility into priorities and commitments.
Serve as a central coordination point for CMO/CSO strategy and execution across major scientific meetings (HRS, ACC, AHA, ESC, and others), and event planning and coordination for internal team meetings and external industry events.
Support functional and medical/scientific engagements including planning of offsites, conferences, advisory boards, investigator meetings, and publications.
Interface comfortably and warmly with physicians, scientists, and KOLs with professionalism and discretion, in many ways service as the first encounter clinicians may have with the company.
In partnership with the Chief Risk Officer, support coordination of Board committee activities, compliance reporting, audit readiness efforts, risk tracking, and governance processes.
Support planning, facilitation and preparation of Audit Committee, Nominating & Governance Committee, including agenda topics, materials coordination, and action tracking.
Support documentation and tracking of compliance related projects, to include dashboarding of indicators and metrics.
Assist with organization of Rhythm for a Reason philanthropic events at iRhythm office locations.
Collaborate with leader to develop Risk, Compliance, and Audit slide presentations.
Draft and edit business correspondence, announcements, and internal communications reflecting the voice and intent of the leader and function supported.
Foster clear, consistent communication channels between leadership and teams to enable transparency, clarity, and trust.
Steward the organization and operation of key business functions led by the executive, including governing mechanisms, business review, and other cross-functional activities.
Leverage AI-enabled workflows to prepare meeting briefs, summarize discussions, maintain action registers, draft communications, and improve executive productivity.
Create and maintain reusable operating systems, templates, and knowledge repositories that improve organizational effectiveness and reduce administrative friction.
Design and manage a strategic calendar, not just schedule meetings. Protect time for deep work, preparation, travel, recovery, and strategic thinking.
Apply judgment to sequencing high stakes meetings and creating buffers.
Manage complex travel and event logistics with a focus on strategic prioritization and efficiency.
Track commitments from meetings and emails using a visible “open loops” system (agendas, minutes, action tracking, decision logs).
Use tools such as Teams Planner, Smartsheet, SAP Concur, and CoPilot/AI to streamline administrative tasks and manage deliverables efficiently.
Support leaders by translating priorities into simple plans and tracking mechanisms, monitoring progress, and flagging risks or gaps to enable informed decisions.
Build trusted relationships across iRhythm to facilitate collaboration and seamless information flow.
Partner with other Executive Assistants to establish consistent standards, share best practices, and coordinate cross-functional support.
Act as a connector across teams, ensuring day-to-day execution aligns with enterprise goals and leadership priorities.
Serve as a key liaison with external, auditors, and internal compliance partners as appropriate.
Coordinate cross-functional preparation for audits, inspections, Board reporting, or compliance milestones.