Executive Assistant to the COO & CMO
About The Position
The Executive Assistant (EA) provides proactive, high-caliber administrative and operational support to the Chief Operating Officer (COO) and Chief Marketing Officer (CMO). This role is a strategic partner who ensures both leaders can focus on their highest-value priorities by managing complex calendars, coordinating the executive operating rhythm, and serving as a central point of coordination across Operations, Marketing, and cross-functional partners. They will collaborate closely with other Executive Assistants across the company to ensure coordination and alignment of activities. The EA anticipates needs, brings structure and discipline to fast-moving agendas, and ensures leaders are prepared for key meetings, decisions, and communications. This role requires sound judgment, discretion, and the ability to operate independently in a dynamic, growing organization.
Requirements
- 10+ years of experience supporting senior leaders (VP-level or above); experience supporting multiple executives preferred.
- Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
- Demonstrated experience managing complex calendars and executive operating rhythms.
- Experience partnering with other Executive Assistants and administrative professionals.
- Exceptional written and verbal communication skills.
- Strong organizational skills with the ability to manage multiple priorities and shifting demands.
- High emotional intelligence and confidence interacting with senior leaders.
- Excellent attention to detail and consistent follow-through.
- Proactive, solutions-oriented mindset with strong judgment.
- Absolute discretion when handling sensitive information.
- Highly proactive and anticipatory.
- Calm under pressure with the ability to manage ambiguity.
- Comfortable exercising judgment and diplomatically pushing back when appropriate.
- Reliable, trustworthy, and consistent in execution and follow-through.
- Demonstrates strong critical thinking and sound judgment, proactively anticipating potential challenges, evaluating options to ensure seamless execution
Responsibilities
- Own and manage complex, high-volume calendars for the COO and CMO, including triaging competing priorities, protecting focus time, and sequencing meetings for decision readiness.
- Proactively assess trade-offs and recommend calendar decisions aligned to business priorities.
- Maintain visibility into recurring deliverables and key deadlines (e.g., leadership cadences, planning milestones, major initiatives).
- Lead end-to-end preparation for executive meetings, including defining agendas, coordinating inputs, and producing high-quality presentation decks, briefing documents, and pre-read materials.
- Partner closely with the COO, CMO, and their leadership teams to synthesize complex information into clear, concise, and decision-ready materials.
- Apply strong judgment to shape materials for the intended audience, highlighting key insights, risks, and decisions required.
- Establish and manage timelines for material development, ensuring material quality and timely circulation.
- Anticipate downstream needs by preparing follow-up materials, capturing decisions and action items, and supporting next steps.
- Serve as a connector between the COO, CMO, their leadership teams, and key partners (e.g., Executive Assistants, Finance, People Ops, Product, Communications).
- Support the flow of information across Operations and Marketing to help initiatives move forward efficiently.
- Coordinate domestic and international travel, itineraries, and expenses, including contingency planning as needed.
- Manage expense reporting and reconciliation accurately and timely.
- Handle highly sensitive and confidential information with professionalism, discretion, and sound judgment at all times.
- Identify opportunities to streamline workflows, standardize templates, and improve executive support processes across Operations and Marketing.
Benefits
- Full medical, dental, and vision benefits at no cost to the employee
- Four weeks of paid time off
- 9 paid float holidays
- Five-week sabbatical after five years of employment
- Free medical health insurance for your pet (1 dog or cat)
- Paid time off to volunteer at nonprofit organizations
- Free on-site gym
- Free dog walking services for office pets during business hours
- Free parking
- Paid ORCA cards
- Monthly bonuses
- Restricted Stock Units (RSUs) that vest over 4 years
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
