Executive Assistant

PayPal • San Jose, CA

1d • Hybrid

About The Position

PayPal has been revolutionizing commerce globally for more than 25 years, creating innovative experiences that make moving money, selling, and shopping simple, personalized, and secure. PayPal empowers consumers and businesses in approximately 200 markets to join and thrive in the global economy, operating a global, two-sided network that connects hundreds of millions of merchants and consumers. The company helps merchants and consumers connect, transact, and complete payments online or in person, providing proprietary payment solutions and enabling the completion of payments on its platform. Customers can use their accounts to purchase and receive payments for goods and services, and transfer or withdraw funds. PayPal enables safer fund exchanges with merchants using various funding sources, including bank accounts, PayPal/Venmo balances, credit products, credit/debit cards, cryptocurrencies, or other stored value products. PayPal, Venmo, and Xoom products also facilitate safer fund transfers between friends and family. Merchants are offered an end-to-end payments solution with authorization and settlement capabilities, instant access to funds, payouts, and assistance with customer connections, exchanges, returns, and risk management. The company also supports cross-border shopping for consumers and global reach for merchants by reducing complexity. PayPal's operations are guided by core values of Inclusion, Innovation, Collaboration, and Wellness, fostering a global team approach with customers at the center. This Executive Assistant role provides day-to-day support to management, ensuring smooth and efficient operations. It involves managing schedules, coordinating meetings, and tracking expenses for Vice Presidents. The assistant is responsible for preparing reports, organizing travel arrangements, and maintaining/updating databases and SharePoint sites to ensure data accuracy, organization, and accessibility. Additionally, the role may include assisting in project management tasks, liaising with other departments, and ensuring deadlines are met. This position typically supports two or more Vice Presidents.

Requirements

• 3 years of relevant work experience

Responsibilities

• Manage the executive's calendar and daily work.
• Perform general administrative duties such as travel, expenses, department distribution list, purchase orders, and ordering supplies in accordance with standard procedures and practices.
• Engage and collaborate with the immediate team and internal partners.
• Act as a delegate for the executive when reviewing and approving expense reports.
• Proactively identify opportunities to increase efficiency and improve processes, anticipating the needs of the executive and team.
• Collaborate regularly with peers and internal partners while developing and maintaining strong relationships.
• Coordinate meetings.
• Track expenses on behalf of the VPs.
• Prepare reports.
• Organize travel arrangements.
• Maintain and update databases and SharePoint sites, ensuring data accuracy, organization, and accessibility for stakeholders.
• Assist in project management tasks, liaising with other departments, and ensuring that deadlines are met.

Benefits

• comprehensive, choice-based programs, to support all aspects of personal wellbeing—physical, emotional, and financial
• flexible, balanced work culture
• generous paid time off
• healthcare coverage for you and your family
• resources to create financial security
• support your mental health

What This Job Offers

• Career Level: Senior
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees