Executive Assistant

Moms In Motion • Front Royal, VA

26d • Hybrid

About The Position

Moms In Motion is seeking a highly organized, detail-oriented Executive Assistant to support our CEO and COO. This is more than a traditional administrative role. We’re looking for a proactive professional who enjoys managing complex calendars, coordinating travel, planning leadership events, and serving as a trusted partner to executive leadership.

Requirements

• Strong time management, organizational, scheduling, and project coordination skills
• Exceptional attention to detail and superior research abilities
• Able to work independently while contributing effectively as part of a team
• Strong verbal and written communication skills
• Excellent interpersonal skills to collaborate across all levels of internal staff, management, and external stakeholders
• Strong administrative writing, reporting, and presentation skills, specifically with Canva and PowerPoint
• Event planning experience and familiarity with travel logistics are required
• Proven leadership or management experience
• Proficiency in Microsoft Office, internet research, and general computer applications
• Strategic thinking and planning
• Must submit to a criminal background check
• Two professional references required

Nice To Haves

• Contract negotiation experience
• Budget management experience
• Google Workspace and Zoom Workspace experience
• Leadership or management experience

Responsibilities

• Manage executive calendars, scheduling, and travel arrangements
• Coordinate leadership meetings, company retreats, and special events
• Work directly with hotels, vendors, and event planning partners
• Manage event budgets, contracts, logistics, and attendee communications
• Conduct research and prepare reports, presentations, and executive materials
• Attend meetings, take detailed notes, and track action items
• Support company programs, projects, and strategic initiatives
• Handle confidential information with professionalism and discretion

Benefits

• Paid Training
• Paid Holidays (Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving, Day after Thanksgiving, Winter Break: December 24th through January 1st)
• 1 Floater Holiday
• Medical, Dental & Vision Insurance
• Disability, Life, and AD&D—company paid!
• 401K with Employer Match
• EAP & Telemedicine Access
• Flexible Spending Accounts & Dependent Care Options
• Supplemental Insurance (Accident, Cancer, Critical Care & more)
• Annual Tech Stipends
• Mileage & Cell Phone Reimbursement
• Employee Perks (discounts on car rentals, Verizon, AAA, oil changes & more!)
• Health insurance
• Home office stipend
• Paid time off
• Parental leave
• Training & development
• Vision insurance
• Wellness resources

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed