Executive Assistant

The Salvation Army USA Central Territory•Grand Rapids, MI

13d

About The Position

The Executive Assistant performs a wide variety of tasks and administrative duties in support of an officer/director. This role is responsible for the coordination of calendars, scheduling meetings, and acting as a liaison between officer/director and others. This position is also responsible for performing general office and project related support including assisting visitors, answering telephones, and resolving various administrative inquiries and acting as a gatekeeper for operational and administrative tasks.

Requirements

High school graduate or equivalent (GED) required, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
Excellent typing skills and computer operation, including knowledge of Microsoft Office Suite
2+ years of executive administrative support experience or 3+ years of administrative experience
Maintain strict confidentiality
Learn and adhere to Salvation Army policies, practices, procedures, and culture
High degree of professionalism in dealing with diverse groups of people, including board members, senior executives, staff, community leaders, and donors
Proficient in Microsoft Office 365
Working knowledge of TEAMS and SharePoint
Willingness to learn new software as needed
Complete Safe From Harm training, and keep current as needed
Must have and maintain a current valid driver’s license and pass the Salvation Army Motor Vehicle Record check (MVR)

Responsibilities

Partners with the Corps Officer/Envoy/Corps Administrator to effectively handle a wide variety of projects and tasks
Provides timely communication, feedback and follow-up to staff, leadership, visitors, and volunteers
Arranges and coordinates meetings (in person and virtual), appointments, visits and business travel as needed, monitoring department calendars
Communicates and coordinates department activities with other departments and headquarters
Prepares reports and other information as requested
Maintains and organizes documents and files; prepares written communications as requested
Performs general clerical support functions (word processing, spreadsheets, scanning, copying, filing, dictation)
Handles departmental mail, coordinating internal publications with headquarter
Supports the management of Advisory Board, Board Committees and Advisory Council meetings, serving as scribe for the Advisory Board and Executive Committee
Provides orientation and training for new staff as requested
Perform other duties as assigned

Benefits

Medical
Dental
Vision
Hearing
Flexible spending accounts
AFLAC
Voluntary life insurance benefits
Short-Term and Long-Term Disability options
Pet Insurance
Pension contributions (currently 6.0% of your earnings) begin the first quarter after 1 year of employment. Vesting starts after three years of employment, 100% vested after five years of employment
403(b) voluntary retirement savings plan
Employee Discounts
Sick days
Vacation
Personal days
Birthday off with pay
Paid holidays