Executive Assistant

Rocket Lab Corporation•Long Beach, CA

4d•Onsite

About The Position

Based onsite at Rocket Lab's headquarters in Long Beach, California the Executive Assistant is responsible for complex calendar management and scheduling of internal and external meetings across multiple time zones, handling expenses, multi-tasking during ad hoc projects, preparing documentations for meetings, assisting with presentations and a variety of other day-to-day administrative tasks. This is an exciting role that requires superior attention to detail, great organization and prioritization skills and the ability to plan ahead and to meet tight deadlines, all while juggling multiple critical requests. This role will support the Executive leadership team, with deliverables required for internal leadership, board of directors, and investors.

Requirements

Associate's degree
5+ years of administrative experience
Expertise in Microsoft Office Suite (Word, Excel, Outlook, and other)
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to focus
Regularly required to sit, use hands and fingers, operate computer keyboard and controls, and communicate verbally and in writing
Must be physically able to commute to buildings
Occasional exposure to dust, fumes and moderate levels of noise

Nice To Haves

Bachelor’s Degree
Experience in a fast-paced, corporate environment
Maintains high level of integrity and discretion
Outstanding writing and verbal communications skills
Excellent organization, planning, time management, and problem-solving skills
Highly motivated and able to work effectively with minimal supervision

Responsibilities

Support managing calendars, preparing for presentations, company meetings and other key events
Plan travel itineraries and make travel arrangements both domestically and internationally, including reservations for events and dining as needed
Assist in organizing, and execution of meetings, conferences, and off-site events
Reconcile and prepare expense reports
Document and distribute meeting minutes and action items
Greet guests and assist with special projects relating to guest/visitors
Responsible for replenishing office supplies
Other duties as assigned