URBN Executive Assistant Temporary

URBN • Philadelphia, PA

2d

About The Position

URBN is looking for an Executive Assistant to provide high-level administrative and strategic support to the Chief Sourcing & GTC Officer & Chief Sourcing Officer. This role manages schedules, communications, meetings, travel arrangements, and confidential information while helping leaders stay organized, efficient, and focused on business priorities.

Requirements

• Bachelor's degree or equivalent experience preferred.
• 3+ years of executive or senior administrative support experience.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite, Google Workspace, and calendar management tools.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of professionalism, discretion, and confidentiality.
• Strong problem-solving and decision-making skills.
• Attention to detail and accuracy.
• Ability to work independently and proactively anticipate executive needs.

Responsibilities

• Manage executive calendars, appointments, and scheduling.
• Coordinate meetings, prepare agendas, and record meeting notes/action items.
• Arrange domestic and international travel, including itineraries and expense reporting.
• Screen and manage emails, phone calls, and correspondence.
• Prepare presentations, reports, and other business documents.
• Handle confidential and sensitive information with discretion.
• Coordinate cross-functional projects and follow up on key initiatives.
• Organize executive events, team meetings, and stakeholder engagements.
• Maintain records, files, and administrative systems.
• Serve as a liaison between executives, employees, clients, and external partners.

Benefits

• medical
• dental
• vision
• PTO
• generous employee discounts
• retirement savings

What This Job Offers

• Job Type: Full-time
• Career Level: Senior