URBN Executive Assistant Temporary

Urban Outfitters•Philadelphia, PA

10h

About The Position

URBN is looking for an Executive Assistant to provide high-level administrative and strategic support to the Chief Sourcing & GTC Officer & Chief Sourcing Officer. This role manages schedules, communications, meetings, travel arrangements, and confidential information while helping leaders stay organized, efficient, and focused on business priorities.

Requirements

3+ years of executive or senior administrative support experience.
Excellent organizational and time-management skills.
Strong written and verbal communication abilities.
Proficiency in Microsoft Office Suite, Google Workspace, and calendar management tools.
Ability to manage multiple priorities in a fast-paced environment.
High level of professionalism, discretion, and confidentiality.
Strong problem-solving and decision-making skills.
Attention to detail and accuracy.
Ability to work independently and proactively anticipate executive needs.

Nice To Haves

Bachelor's degree or equivalent experience preferred.

Responsibilities

Manage executive calendars, appointments, and scheduling.
Coordinate meetings, prepare agendas, and record meeting notes/action items.
Arrange domestic and international travel, including itineraries and expense reporting.
Screen and manage emails, phone calls, and correspondence.
Prepare presentations, reports, and other business documents.
Handle confidential and sensitive information with discretion.
Coordinate cross-functional projects and follow up on key initiatives.
Organize executive events, team meetings, and stakeholder engagements.
Maintain records, files, and administrative systems.
Serve as a liaison between executives, employees, clients, and external partners.