Executive Assistant

BIG Solutions•Columbia, SC

19h•Onsite

About The Position

Experienced, highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to leadership team. The ideal candidate will be a trusted team member who can manage multiple priorities, maintain confidentiality, prioritize the company culture, and ensure communications and operations run efficiently and effectively.

Requirements

Previous experience in an administrative support role.
Ability to work with a team or independently.
Strong attention to detail.
Strong ability to prioritize and multitask.
Desire to learn and grow with our company.
Excellent written and interpersonal communication skills.
Maintain high level of confidentiality.
Proficient computer skills, including strong Microsoft Office Suite experience.
An independent problem solver and self-starter.
Comfortable working in fast-paced, collaborative environment.
Effectively engage with and understand the needs of diverse individuals and groups within and outside the organization.
Time management and multitasking are essential.
Maintain regular work attendance during scheduled hours.
Acknowledge and adhere to all company policies.

Nice To Haves

Bachelor’s degree in business or related field preferred.
Experience in administrative, marketing, and sales support desired.

Responsibilities

Provide executive level administrative support to company administrative and operational leadership.
Prepare, edit, and distribute correspondence, reports, presentations, and meeting materials.
Play an active role in managing calendars, coordinating appointments, and scheduling meetings.
Assist the company’s efforts in recruitment and onboarding of new employees.
Provide support between employees and HR consultant.
Provide support between employees and benefit provider.
Provide support between employees and IT team.
Arrange client and vendor visit details as needed including travel, in-office needs and internal scheduling, onsite events, transportation, catering, etc.
Communicate with clients and vendors as needed.
Develop working relationships with the various internal teams.
Manage and order supply inventories for all company departments.
Manage and distribute company supplied, logoed apparel as needed across all company departments.
Manage employee incentive programs across all departments.
Assist in planning quarterly all-staff meetings.
Plan and lead annual company events (Christmas party, etc.).
Coordinate with local civic organization for any company programs, sponsorships and events.
Exhibit flexibility in managing tasks.
Employ effective problem solving.
Other duties as assigned.