Executive Assistant

Rethink Food•New York, NY

22h

About The Position

The Executive Assistant will partner with the CEO and provide professional support on executive-level administrative duties, project coordination, event management, stakeholder management, communications, and support for the Executive Office. In our agile environment, your role extends beyond core duties – it's an invitation to amplify your influence. You'll be expected to proactively leverage your diverse talents, contributing across a variety of initiatives to directly achieve our shared objectives.

Requirements

Bachelor’s degree or equivalent experience.
Minimum 3+ years experience working as an Executive Assistant or providing advanced support to senior executives or experience in a role focused on operational excellence.
Excellent analytical, communication (written and verbal), and project management skills.
Solid experience in managing high-level relationships with discretion and handling sensitive and confidential information.
Strong leadership and innovative problem-solving, decision-making, conflict resolution, time management, and motivational skills.
Proficiency with office productivity tools and an aptitude for learning new software and systems
Ability to take initiative, set priorities, and multi-task in a work environment where deliverables and deadlines may change quickly while maintaining efficiency and excellence.
Highly organized, strong follow-through, and excels at thinking proactively.
Ability to work collaboratively within an organization.
Previous experience at organizations with resource limitations and a proven track record of maximizing existing resources while optimizing for efficiency and impact.
Positive attitude, show concern for people and community, and demonstrate self-confidence, common sense, and excellent listening skills.
Takes a solutions-based, collaborative approach to drive change in work and navigate challenges.
Quick learner, eager to continually strengthen their understanding of Rethink’s work.
Proficient in Google Workspace
Must embrace the mission and core values of Rethink Food.

Nice To Haves

Tableau
Adobe Photoshop
Canva
social media platforms

Responsibilities

Prepare the CEO for internal and external meetings and events with various stakeholders: help with meeting preparation, agenda management, and follow-ups; research and create briefs, pitch decks, and other meeting and presentation materials; and occasionally stand in for the CEO.
Manage the CEO’s calendar, including making travel arrangements and reconciling expenses. Exercise discretion in committing time and evaluating needs.
Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
Draft emails, letters, reports, and other correspondence on behalf of the CEO.
Keep the CEO advised of time-sensitive and priority issues, ensuring proper follow-up.
Liaise between the CEO and the Executive Team to support communication and collaboration.
Manage logistics for events for the CEO and the Executive Office.
Provide administrative support to the Executive Office.
Other duties as assigned.