Executive Assistant

ARC'TERYX • Vancouver, BC

10d • Hybrid

About The Position

As an Executive Assistant (EA), you’re a master in the art of organization, with a particular knack for scheduling, time and travel management. The leaders you support are set up for success by your prompt correspondence and proactive, solution-based approaches. Your natural adaptability allows you to flourish in an environment that often requires nimble rearrangements, and you consistently remain calm, cool and collected, while balancing multiple priorities. This role is based out of our North Vancouver office and is open to hybrid work. Candidates will be expected to regularly support in office work. You will be working directly with two Vice Presidents of Design, and the extended Product Design team. You will partner with a network of high-performing Executive Assistants across the business in providing exceptional support to our senior leadership team.

Requirements

• 5+ years’ experience as Executive Assistant
• Looking to grow your career as an EA
• Whiz with the Microsoft Office suite
• Excellent business acumen
• Doer – happy to move ahead and take proactive initiative for the betterment of the team
• Know how to prioritize and effectively manage the logistics of an Executive’s schedule: pre-reads, agendas and following up on action items are second nature
• Great time management skills, and naturally utilize sound judgement and prioritization when multi tasking and juggling competing priorities
• Strong emotional intelligence, discretion, and the ability to maintain confidentiality
• Seasoned in creating compelling PowerPoint decks and developing presentation materials
• Leverage all available technology to streamline business outcomes
• Not afraid of meeting new people, building relationships and creating partnerships across the organization
• Skill as a travel agent and are able to manage complex international multi-leg travel, often requiring continuous changes and rescheduling
• Adept at supporting remote/hybrid leaders and business operations

Responsibilities

• Supporting with the execution of creative projects – able to support creative leaders throughout ongoing and new initiatives
• Being in relationship – you show professionalism through how you communicate across internal teams and extended relationships
• Providing exceptional administrative support with scheduling and calendar management
• Organizing international and domestic travel arrangements
• Organizing and submitting expense reports in a timely manner
• Developing agendas, meeting minutes, and presentation materials
• Drafting email correspondence and maintaining an organized inbox
• Ensuring clear communication and alignment across multiple diverse functions globally
• Supporting with the setup, coordination and execution of key cross-functional team meetings occurring in the office
• Working cross-functionally and collaborating to ensure both physical and digital meetings run smoothly
• Setting meeting agendas and working with relevant teams to ensure needs are met and key follow-up actions are initiated
• Organizing and agenda planning for offsites and workshops
• Spearheading the Live It culture and setting up activities and outings for the teams you support
• Working towards your own professional development goals based on your areas of interest in the business
• Developing and implementing process improvements to enable effective operations within the Design teams
• Collaborating with the other EAs within the function to ensure effective support across the Creative leadership teams

Benefits

• Extended health, dental, and vision coverage
• Mental health support
• Fertility benefits
• Gender-affirming care
• 24/7 Employee Assistance Program (EAP)
• RRSP matching
• Eligibility for Arc'teryx Annual Incentive Plan
• Access to Employee Stock Purchase program (ESPP) where applicable
• Paid time off
• Wellness time
• No Wasted Day program (dedicated paid days to get outside & explore)
• Parental leave top-up
• Nesting period for new parents
• Professional development opportunities
• Arc'teryx Academies (outdoor skill-building events)
• Employee Belonging Councils
• Access to employee discounts and Pro Deals (exclusive discounted pricing on gear)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed