Executive Assistant

TriasMD • Newport Beach, CA

21h • Onsite

About The Position

DISC Sports and Spine is a premier provider of innovative and minimally invasive surgical solutions in spine care, orthopedics, interventional pain management, and sports medicine. The company is seeking a motivated, organized, and detail-oriented Executive Assistant to support a fast-paced physician who manages multiple sites. This full-time, in-office position, located in Newport Beach, CA, is a dual role providing executive-level support while also assisting and supporting clinical practices.

Requirements

• Must be highly organized and customer service focused
• Ability to multitask, work independently and a possess a strong attention to detail
• Excellent communication and written skills
• Proficiency in Microsoft programs: Word, Excel, PowerPoint, Outlook, Google Drive, Google Suite
• Demonstrated proficiency in a range of technology platforms, including LinkedIn, AI, project management tools, and customer relationship management (CRM) systems
• Experience in Marketing and/or social media management

Nice To Haves

• Previous experience supporting an executive, doctor, or entrepreneur highly preferred

Responsibilities

• Oversee general office operations
• Manage office calendar, filter and respond to emails in a professional manner
• Coordinate communication between clients, healthcare providers, vendors and external media publications
• Manage social media accounts and develop a social calendar. Responsible for scheduling and publishing content.
• Oversee and manage staff – acting as a liaison between surgeon and staff
• Develop SOP’s and training material for new and existing staff members
• Attend, scribe and manage follow-up tasks from meetings/patient intake sessions (virtually or in person)
• Assist with personal tasks and special projects, as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed