Executive Assistant, Treasury Solutions

RBC•Toronto, ON

4d•Onsite

About The Position

As an Executive Assistant, you will provide administrative and operational support to the Managing Director (MD) & Head, Treasury Solutions and their leadership team members. The purpose of this role is to support the MD and team to maximize their time against top priorities in the market and help drive business results.

Requirements

3-5 years of related administrative experience
Strong attention to detail with proven organizational and time management skills
Proficiency with Microsoft Office (Outlook, Word, Power Point, Excel)
Demonstrates initiative, resourcefulness and problem-solving abilities
Strong interpersonal skills and the ability to build relationships with stakeholders
Exceptional judgement and discretion

Nice To Haves

Experience with HRIS (e.g. Workday), Concur, Webex
Financial services experience

Responsibilities

Manage and maintain calendars, coordinate meetings and travel arrangements
Process monthly expense reports ensuring accuracy and adherence to policies, and assist with the overall budget and identifying opportunities for department efficiency and cost effectiveness
Support the overall objectives of the senior management team with the coordination of meeting planning and materials, providing administrative support, maintaining files, preparing correspondence
Support for HR activities, including managing vacation schedules, onboarding new hires, offboarding, monitoring RBC Learning requirements (Code of Conduct, AML, etc)
Proactively seek opportunities to provide additional value to ensure all established deadlines/commitments are met
Work closely with other Executive Assistants in the organization to effectively plan meetings, events and manage calendar series
Continue to adjust the way we work, supporting the overall goals of the senior management team (display agility, utilize new tools and skills (virtual capabilities) and proactively identify and execute on efficiencies
Support senior leaders in activities to drive deeper employee engagement (i.e. team social events, coffee chat sessions, focus groups, and other connect opportunities)