Executive Assistant

BaRupOn LLC

9d

About The Position

We are seeking a highly organized and proactive Executive Assistant to support senior executives based in California. This role requires exceptional coordination, communication, and problem-solving skills to manage executive schedules, streamline operations, and serve as a trusted liaison between leadership and internal and external stakeholders.
The ideal candidate is a highly resourceful, intelligent, and proactive individual who can quickly understand our processes and operate at a comparable level to the team. This includes conducting research, making outbound calls, and independently identifying and presenting practical, well-thought-out solutions.
Strong attention to detail, sound judgment, and the ability to handle confidential information with the highest level of discretion are essential for success in this role.

Requirements

• Bachelor’s degree in Business Administration, Communications, Management, or related field
• 3–7 years of experience as an Executive Assistant or similar senior administrative role
• Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and scheduling tools
• Excellent written and verbal communication skills
• Proven ability to manage multiple priorities in a fast-paced environment

Nice To Haves

• Experience supporting C-level executives
• Background in construction, energy, infrastructure, or industrial sectors
• Familiarity with project management tools (e.g., Asana, Monday.com, Smartsheet)
• Experience working in hybrid or multi-location corporate environments

Responsibilities

• Manage executive calendars, scheduling meetings, appointments, and travel arrangements
• Act as the primary point of contact between executives and internal/external stakeholders
• Prepare reports, presentations, briefing materials, and correspondence
• Screen, prioritize, and respond to emails, calls, and requests on behalf of executives
• Coordinate meetings, including agendas, logistics, minutes, and follow-ups
• Support project coordination across departments, ensuring deadlines are met
• Handle confidential and sensitive information with strict discretion
• Assist with expense reporting, document management, and administrative tasks
• Anticipate executive needs and proactively resolve scheduling or operational conflicts
• Liaise with cross-functional teams including operations, HR, finance, and project management

Benefits

• Competitive base salary (based on experience)
• Medical insurance
• Paid time off and holidays
• Work directly with senior leadership on high-impact national projects
• Be part of a rapidly growing company in energy and infrastructure sectors
• Competitive compensation and long-term career growth opportunities
• Exposure to strategic decision-making at the executive level

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1-10 employees