Executive Assistant

Northern Trust • Chicago, IL

9d • Onsite

About The Position

About Northern Trust: Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889. Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service. This role will provide administrative services and support for 2 Executive Management Group members. The Executive Assistant will serve as the primary point of contact for internal and external constituencies on all matters pertaining to these executives. The Executive Assistant must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion and attention to detail. Flexibility in working hours is necessary for this role and in office presence is required five days per week.

Requirements

• 10+ years of administrative support experience working with senior, c-level executives
• Ability to work 5 days a week in the office
• Excellent oral and written communication skills are required
• Analytical and problem solving skills are required
• Proven experience working in fast-paced environments and navigating within large organizations
• Technical skills / systems knowledge (e.g. Microsoft Office, PowerPoint, Excel) is required
• A College or University degree and/or relevant administrative support experience

Responsibilities

• Manages complex and heavy daily calendar management including meetings, appointments, conferences and outside engagements
• Coordinates travel arrangements for domestic and international travel and prepares travel itineraries
• Monitors e-mails, screens telephone calls and visitors and provides general assistance
• Prepares internal and external correspondences, reports and presentations
• Communicates and acts as a liaison between the external or internal executives, managers and clients in coordinating meetings, responding to inquiries and/or special requests
• Organize, prioritize, and coordinate assignments/events
• Handles finance and expense management for the senior management/ executive such as invoices, expense processing, etc.
• May work on special projects, such as gathering, inputting and compiling information for reports as required by manager or other partners in the department
• May transcribe notes for senior management/executives
• Maintains and organizes paper and electronic files
• Delivers a work product that requires less revision
• May have direct interaction with committees and/or other Senior Management/Executives
• May greet or assist clients and/or vendors

Benefits

• Northern Trust provides a comprehensive benefits package including retirement benefits (401k and pension), health and welfare benefits (medical, dental, vision, spending accounts and disability), paid time off, parental and caregiver leave, life & accident insurance, and other voluntary and well-being benefits.
• Northern Trust also provides a discretionary bonus program that may include an equity component.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive