Executive Assistant

Hawkins Parnell & Young, LLP • Napa, CA

3d • Hybrid

About The Position

Hawkins Parnell & Young, LLP is seeking an experienced Executive Assistant to support David R. Johanson, a Senior Partner leading a dynamic national practice. The candidate will work from our Napa, California office. Remote work is possible for a qualified candidate. This position involves active daily contact with the national legal team and clients in a fast-paced environment. Excellent writing and communication skills, and organizational independence are required. Paralegal or legal assistant experience would be helpful. This is a true Executive Assistant role to manage a large national team of approximately 25+ timekeepers for the Senior Partner and to assist him in prioritizing and organizing activities to promote the firm’s clients’ interests.

Requirements

• High School diploma required
• Three or more years of legal experience or comparable corporate experience.
• Strong organizational and communication skills
• Strong work ethic
• Proficiency in MS Office, Excel, and PowerPoint

Nice To Haves

• Bachelor’s degree preferred.
• Paralegal or legal assistant experience would be helpful.
• Prior Executive Assistant experience would be helpful although it is not required

Responsibilities

• Maintain team and court calendars and keep attorneys aware of key scheduled events and approaching deadlines
• Scheduling and participating in meetings and videoconferences
• Communicate by phone, Zoom, and email with clients and vendors, maintaining professionalism and a high level of customer service
• Assist in the coordination on legal documentation
• Assist in marketing and client development
• Oversee organizational efforts regarding electronic files
• Assist the Senior Partner in prioritizing his workload and entering his billable time
• Act as a spokesperson for the Senior Partner, subject to direct instructions and general guidelines provided by the Senior Partner
• Coordinate new client pitches for the Senior Partner and assist him in integrating new clients into his team’s legal practice

Benefits

• Medical Insurance
• Vision Plan
• Dental Insurance
• Life Insurance
• 401(k) plan
• Short and Long-Term Disability
• Profit Sharing

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED