Executive Assistant

EY • Toronto, ON

53d

About The Position

At EY, we’re all in to shape your future with confidence.

We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.

Join EY and help to build a better working world.

The opportunity
We are looking for a dynamic person to join our Executive Assistant Group (EAG). EAG is our team of self-motivated EAs who support our Partners and are a key part of our Core Business Services team. We keep our organization running strong by working to deliver exceptional service, supporting EY’s growth and profitability, in line with its vision of building a better working world.
Our EAs are driven administrative professionals who enjoy teaming with colleagues while striving to understand and anticipate needs to exceed expectations. On any given day, your key responsibilities may include:

This job posting relates to an existing vacancy within our organization.

Business support

Engagement maintenance - Support the client engagement management process, including tracking and reporting time & expenses as needed; running reports; maintaining accurate client and contact data; and play a key role in the billing process

Document management - Use firm brand standards to create and format letters, proposals, presentations, and reports using various Microsoft tools

Meetings & events - Coordinate virtual and in-person meetings & small events (internal and external); liaise with designated teams for larger events; manage travel using our firm’s dedicated agents and travel tool; and independently manage multiple calendars

Teaming

Participate in meetings and learning events; engage in team initiatives and projects; and provide short-term backup support for your colleagues

Requirements

• Outstanding time management and organizational skills in a demanding fast-paced environment
• Strategic thinking skills combined with the ability to problem solve and anticipate the executive’s needs and be solution-oriented
• Agility and flexibility in response to changing priorities and needs with proactive follow-through
• Committed to contributing to a strong team culture to ensure success
• Develop and maintain relationships to efficiently leverage expertise
• Sound judgement regarding confidential and sensitive matters
• Be an ambassador for new technology and processes, and eager to engage in continuous learning and development
• Ability to harness emerging technologies, including AI, to drive process improvements, enhance efficiency, and enable smarter collaboration, with a strong understanding of AI concepts and enthusiasm for applying them to optimise workflows and inform decision-making
• Post-secondary education and/or relevant experience
• Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) with proven ability to learn customized software/tools
• Excellent customer service and proven team player with strong written and oral communications skills

Responsibilities

• Support the client engagement management process, including tracking and reporting time & expenses as needed; running reports; maintaining accurate client and contact data; and play a key role in the billing process
• Use firm brand standards to create and format letters, proposals, presentations, and reports using various Microsoft tools
• Coordinate virtual and in-person meetings & small events (internal and external); liaise with designated teams for larger events; manage travel using our firm’s dedicated agents and travel tool; and independently manage multiple calendars
• Participate in meetings and learning events; engage in team initiatives and projects; and provide short-term backup support for your colleagues

Benefits

• The EY benefits package is designed to support your physical, emotional, financial, and social wellbeing.
• Our extensive benefits include comprehensive medical, dental, and prescription drug coverage, as well as mental health benefits, a robust Employee Assistance Program and group savings plans to promote your overall wellbeing.
• We offer generous time off, including personal days, vacation days, and additional firm-wide holidays, along with the option to purchase extra vacation days.
• Employees can take advantage of EY's exclusive learning programs tailored just for them.
• We also provide internal opportunities for career development and advancement, enabling you to grow within the firm.
• Get involved in meaningful volunteering through EY Ripples and make a positive impact in the community.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed