Executive Assistant

Treace • Ponte Vedra, FL

19h • Onsite

About The Position

At Treace, we are seeking a dedicated Executive Assistant to provide high-level administrative support to our executive team, including the Chief Operations & Supply Chain Officer, Chief Innovations & Marketing Officer, Chief Strategic Initiatives Officer, Sr. VP of Sales, Sr. VP of Commercial Excellence, and their departments. This critical role focuses on enhancing organizational effectiveness and efficiency through exceptional communication, coordination, and resource management. The Executive Assistant will serve as a vital connection between executives, teams, and external stakeholders. You will manage executive calendars, organize complex logistics, and coordinate meetings and events. Your responsibilities will contribute directly to the smooth operation of our organization. This is an exciting opportunity for someone who thrives in a dynamic and fast-paced environment.

Requirements

• High School Diploma Required.
• Five (5) years of previous experience supporting C-Level Executives is required.

Nice To Haves

• Associate’s degree or post-secondary education preferred.

Responsibilities

• Serve as the liaison between executives and internal/external clients.
• Manage executive calendars, schedule meetings, and facilitate communication (e.g., monthly 1:1s, leadership meetings, cross-functional events).
• Provide support across Operations, Quality/Regulatory, and R&D, including supply management, travel arrangements, meeting logistics, and hosting guests.
• Plan and manage employee events, industry conferences, monthly doctor meetings, and R&D lab events (e.g., hotel bookings, agendas, transportation, dining arrangements).
• Administer travel programs, prepare expense reports, and track related documents.
• Maintain electronic and paper filing systems to ensure organizational efficiency.
• Monitor office supplies, research suppliers, and oversee refreshment areas.
• Partner with other executive assistants to ensure seamless collaboration and serve as backup support when needed.
• Welcome and assist in-office guests and provide lobby/front desk coverage as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED