Executive Assistant

FieldAI • Irvine, CA

10h • Onsite

About The Position

Field AI is building advanced AI systems to power real-world autonomy, focusing on deploying robots in unstructured, previously unknown environments. The company is fast-growing and operates with high standards, supporting leaders who are shaping the future of AI. This Executive Assistant role is critical to the day-to-day effectiveness of the C-level leadership team. The successful candidate will act as a trusted partner, managing priorities, anticipating needs, and ensuring seamless operations across scheduling, communications, and executive initiatives.

Requirements

• 5+ years of experience supporting senior executives, ideally at the C-suite level
• Strong organizational skills with exceptional attention to detail
• Ability to manage competing priorities in a fast-paced environment
• High level of professionalism, judgment, and discretion with confidential information
• Excellent written and verbal communication skills
• Advanced proficiency in Google Workspace and/or Microsoft Office tools
• Ability to work onsite in Irvine, CA, five days per week

Nice To Haves

• Experience supporting a C-level leadership directly
• Background in a high-growth startup or fast-paced environment
• Experience coordinating across global teams and time zones
• Proactive, resourceful, and highly self-directed working style

Responsibilities

• Manage complex and dynamic calendar scheduling across multiple time zones, prioritizing meetings and resolving conflicts
• Coordinate domestic and international travel, including itineraries, scheduling details, and expense reconciliation
• Serve as a gatekeeper for the C-level leadership’s time, ensuring focus on highest-impact priorities
• Support meeting preparation, including agendas, materials, note-taking, and follow-ups on action items
• Draft and manage communications on behalf of the C-level leadership, including emails and internal updates
• Partner cross-functionally with leadership and other stakeholders to drive alignment and execution
• Plan and coordinate executive meetings, events, and offsites
• Maintain confidential files, documents, and records with a high level of discretion
• Anticipate needs, solve problems proactively, and improve administrative processes for efficiency
• Support special projects and initiatives as needed

Benefits

• Our salary range is highly competitive with the market, but we take into consideration an individual's background and experience in determining final salary; base pay offered may vary considerably depending on geographic location, job-related knowledge, skills, and experience.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed