Partner 6, Executive Assistant, New York

a16z•New York, NY

45d•$149,000 - $165,000•Onsite

About The Position

The Executive Assistant will work closely with top-level Executives at Andreessen Horowitz (a16z), a venture capital firm. This role supports General Partners and requires the ability to juggle competing responsibilities while prioritizing. The ideal candidate is a team player with exceptional communication skills, meticulous attention to detail, and creative problem-solving skills. This role requires an onsite presence in our New York City office, 5 days per week. The position involves managing calendars, coordinating meetings, travel, and logistics, and prioritizing across multiple leaders. It requires strong experience working with executive teams in fast-paced environments and the ability to handle sensitive information with excellent judgment, diplomacy, and discretion.

Requirements

8+ years of high level experience supporting multiple senior level executives
A strong team player, who thrives in a collaborative setting and works well within a matrixed environment, poised and able to work with individuals at all levels of the organization
Proactive, positive and personable with excellent communication skills and an upbeat, “can do” attitude- willing to take initiative with confidence
Resilient, with ability to manage multiple projects and deliver quality work to deadlines
Discretion, diplomacy and excellent judgment; high degree of integrity when dealing with confidential and sensitive information
Exceptional attention to detail
Strong calendar management and prioritization skills
Advanced proficiency with Gmail, Google Calendar as well as key applications such as Word, Excel, Powerpoint and Zoom

Responsibilities

Manage and maintain multiple executive calendars, including recurring meetings, prioritizing appropriately and using good judgment in offering solutions to complex scheduling and meeting planning needs.
Coordinate Board meetings, Executive off-sites and ongoing staff meetings, including attendee communications, venue management/coordination, audio/video set-up and management as needed, catering and program material preparation.
Proactively manage communication, and respond to urgent inquiries from internal / external stakeholders on the executives’ behalf.
Process and track expenses in a timely manner for the executives.
Operate with exceptional attention to detail, anticipating potential changes or shifts in priorities amidst simultaneous demands for attention.
Provide overall data management to executives, including organizing and compiling data to facilitate exec presentations.
Track and drive completion of key deliverables, proactively following up on outstanding items as needed.
Provide innovative and creative methods for continued improvements to administrative processes as the company scales.
Handle highly confidential information and documents with discretion and confidentiality.
Build and cultivate long-term relationships.