Executive Assistant

Immunome, Inc.•Bothell, WA

1d•$100,245 - $129,496•Onsite

About The Position

Immunome is seeking a highly organized and proactive Executive Assistant to provide administrative and operational support to site and/or corporate executives at our Bothell, WA location. This role is responsible for managing day-to-day administrative priorities, coordinating communications, and ensuring executives are prepared for meetings, travel, and key deliverables. The successful candidate will bring strong organizational skills, sound judgment, discretion, and a service-oriented mindset, along with the ability to manage multiple priorities in a fast-paced, dynamic environment. This position partners closely with other executive assistants and cross-functional teams to support effective execution across the organization.

Requirements

Bachelor’s degree in a related field or equivalent experience.
Minimum of 5 years of experience providing administrative support to leaders in a fast-paced environment.
Demonstrated experience managing complex calendars, coordinating cross-functional meetings, and arranging domestic travel; experience with international travel preferred.
Proficiency with business productivity tools (e.g., Microsoft Office/Outlook, Teams/Zoom) and familiarity with travel and expense platforms (e.g., Concur or similar).
Strong written and verbal communication skills, including the ability to draft, proofread, and edit professional correspondence and materials.
Ability to work with discretion and maintain confidentiality when handling sensitive information.
Availability to respond to urgent requests and schedule changes outside of standard business hours, as needed.

Nice To Haves

Excellent organizational and time-management skills with strong attention to detail and accuracy.
Strong interpersonal and stakeholder management skills; ability to communicate effectively with senior leaders, internal teams, and external partners.
Proactive, solutions-oriented mindset with the ability to anticipate needs, identify issues, and escalate appropriately.
Effective meeting management skills, including agenda preparation, materials coordination, minutes/action tracking, and follow-through.
Ability to manage multiple priorities, deadlines, and competing requests with professionalism and composure.
High degree of integrity, discretion, and accountability; comfortable handling confidential information and sensitive situations.
Ability to operate effectively in a dynamic, high-growth biotech environment; flexible and adaptable in the face of ambiguity and change.
Collaborative, team-first approach; able to partner with other administrative professionals and provide backup coverage as needed.

Responsibilities

Provide day-to-day administrative support to one or more executives; manage priorities, anticipate routine needs, and help ensure timely follow-through on commitments.
Manage complex calendars, schedule meetings across multiple stakeholders and time zones, and proactively resolve conflicts to support effective use of executive time.
Prepare, proofread, and format documents, communications, and presentations; handle sensitive and confidential information with discretion.
Serve as a professional point of contact for internal and external stakeholders; screen, prioritize, and route communications, drafting correspondence as appropriate.
Coordinate timely information flow between executives, direct reports, and cross-functional partners; track action items and support follow-up.
Build strong working relationships and represent executives and Immunome professionally with diplomacy, tact, and sound judgment.
Plan and coordinate meetings, leadership sessions, team gatherings, and site events (on-site and virtual), including agendas, materials, room/AV, catering, and logistics.
Distribute pre-reads, prepare agendas, capture minutes and action items, and help ensure follow-up items are completed.
Work collaboratively with other executive assistants to coordinate administrative needs, provide coverage, and support a consistent executive support model.
Arrange domestic and occasional international travel; develop detailed itineraries and support changes or urgent travel needs as they arise.
Coordinate transportation, lodging, dining, and local logistics; research options and provide recommendations as needed.
Prepare and submit expense reports, reconcile receipts, and support travel and vendor-related documentation and tracking as applicable.
Provide general team support, including scheduling, communications, meeting coordination, and logistics for executive-led activities.
Support onboarding/offboarding logistics and administrative requests, including access requests, workspace coordination, and new hire scheduling as applicable.
Demonstrate flexibility and sound judgment when responding to unexpected challenges, shifting priorities, and time-sensitive requests.