Executive Assistant

Aston Carter•Austin, TX

2d•$26 - $26•Onsite

About The Position

We are seeking a highly motivated and customer-obsessed Executive Assistant to provide exceptional support to the Vice President of Business Intelligence and Transaction Risk. This role is critical and requires a strong focus on execution. The position involves managing a high volume of tasks, including complex calendar management, scheduling, prioritizing tasks, monitoring and tracking meetings, and acting as a proxy when necessary. Additionally, the role includes managing travel, expenses, and other administrative support functions, ensuring timely action on deliverables.

Requirements

Ability to complete a high volume of tasks and projects with little to no guidance.
Impeccable attention to detail and decision-making skills.
Exceptional verbal and written communication skills.
High levels of integrity and discretion in handling confidential information.
Professionalism in dealing with professionals inside and outside the company.
2+ years of experience supporting management (VPs, VPs, or CEOs).

Nice To Haves

Experience with executive support, calendar management, and administration.
Proficiency in Microsoft Office, Outlook, PowerPoint, and travel management tools such as Concur.
Skills in event coordination and customer service.

Responsibilities

Manage complex calendar and scheduling tasks with a high level of priority.
Monitor and track Vice President's meetings, priorities, and emails, acting as a proxy when necessary.
Handle travel arrangements and expense management.
Provide comprehensive administrative support for the office.
Manage multiple tasks and action items, ensuring timely follow-up and preparation.
React with urgency to situations requiring quick responses or turnaround.