(USA) Executive Assistant
About The Position
The Executive Assistant provides comprehensive administrative support to leadership by managing complex calendars, coordinating meetings and travel arrangements, and facilitating effective communication. This role requires strong organizational skills to prioritize requests, prepare detailed reports, and handle confidential information with discretion. The Executive Assistant collaborates across teams to ensure seamless event planning and project coordination while identifying opportunities for process improvement. By anticipating leadership needs and maintaining efficient workflows, this position contributes to operational excellence and supports the achievement of business objectives within a dynamic corporate environment. The team supports Walmart’s mission to create a lasting competitive advantage through data-driven decision-making and scientific approaches. It coordinates complex schedules, manages administrative tasks, and facilitates communication for leadership with precision and professionalism. By leveraging data, analytics, AI and a scientific approach, the team ensures efficient operations and seamless collaboration across business units. Members contribute to continuous enhancements, uphold company standards, and provide expert support to meet evolving business needs. This team plays a vital role in enabling leadership to focus on strategic priorities while maintaining operational excellence.
Requirements
- Proven experience managing complex calendars and coordinating schedules with minimal supervision.
- Strong proficiency in Microsoft Office and administrative support functions.
- Expertise in organizing travel arrangements, expense reporting, and event coordination.
- Excellent communication skills, including drafting and editing professional correspondence.
- Ability to prioritize competing demands and anticipate leadership needs effectively.
- Demonstrated process improvement skills and attention to detail in data management.
- Capacity to build relationships and collaborate with various stakeholders.
- Commitment to maintaining confidentiality and upholding company policies and ethics.
- Bachelor’s degree in Business, Operations, or related field OR 2 years’ experience in field, administration, operations, or related area.
Nice To Haves
- Microsoft Office
- Masters: Business Administration
- Masters: Information Systems
- Masters: Statistics
Responsibilities
- Coordinate and manage complex calendars, appointments, and meetings for leadership with minimal supervision.
- Organize and schedule company and business-related events, ensuring resource and cost efficiency within established timelines.
- Prepare and manage travel arrangements, expense reports, and related administrative tasks accurately and timely.
- Draft, review, and send communications on behalf of leadership, maintaining confidentiality and professionalism.
- Serve as a liaison for associates and guests, providing support and resolving requests efficiently.
- Compile, forecast, and reconcile divisional data, creating reports and monitoring progress to support business needs.
- Mentor and guide other assistants, fostering collaboration and process improvements.
Benefits
- Competitive pay
- Performance-based bonus awards
- Medical coverage
- Vision coverage
- Dental coverage
- 401(k)
- Stock purchase
- Company-paid life insurance
- PTO (including sick leave)
- Parental leave
- Family care leave
- Bereavement leave
- Jury duty leave
- Voting leave
- Short-term disability
- Long-term disability
- Company discounts
- Military Leave Pay
- Adoption expense reimbursement
- Surrogacy expense reimbursement
- PTO and/or PPTO that can be used for vacation, sick leave, holidays, or other purposes
- Live Better U (Walmart-paid education benefit program for full-time and part-time associates)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
