Executive Assistant

Flagship Pioneering, Inc.•Cambridge, MA

24d•$120,000 - $145,000•Hybrid

About The Position

This is a new position and an outstanding career opportunity for an experienced Executive Assistant to provide high-level support to one of Flagship Pioneering's Executives. The ideal candidate will leverage a broad range of skills with a high degree of professionalism and discretion in handling a wide variety of comprehensive responsibilities. Must be detail-oriented and have strong organizational skills to effectively manage administrative tasks. Requires the ability to proactively build organizational knowledge and relationships and think critically and creatively to support problem-solving and ensure strong communication flow and follow-through. This is a hybrid position, with expectations to be in person at HQ (Cambridge, MA) on a weekly basis.

Requirements

Bachelor's degree required.
5 plus years of experience in providing support to high-level executives preferably at the “C” suite level.
Proven ability to work in a dynamic, demanding, and fast-paced environment.
Exceptionally organized with keen attention to detail.
Skilled at multi-tasking with ability to shift focus and priorities while under pressure and within deadlines.
Outstanding verbal and written communication skills; strong ability to inform and engage through written communications.
Highly interpersonal with effective relationship-building skills.
Professional, positive manner, with experience in a role requiring a high degree of confidentiality and discretion.
Excellent problem-solving skills and resourcefulness; ability to follow-through and close loops.
Strong work ethic and an entrepreneurial spirit to accommodate high level of responsibility and multiple priorities.
Energetic, enthusiastic, and interested in learning within a multifaceted, fast-paced, fast-growth organization.
Proficient in MS Office 2010 (Word, PowerPoint, some Excel) with Advanced Outlook organizational and calendaring skills
Ability to work in our Cambridge, MA office on a consistent basis, likely Monday through Thursdays to support the Executives’ needs.

Responsibilities

Coordinate executive calendars for work related to the operational day-to-day activities of an ever changing, venture creation firm.
Responsible for proactively coordinating meetings, creating agendas, and managing internal and external communications on behalf of the department.
Collaborate with other Executive Assistants and administrative staff members to coordinate calendars, manage requests, and facilitate events. Provide back-up coverage to other Executive Assistants as necessary.
Manage projects for a variety of initiatives that foster intradepartmental collaboration, and advancing the priorities of the department.
Coordinate worldwide travel plans including expense reporting and reimbursement.