Executive Assistant

Reworld Projects•Usa, NJ

9d•$72,000 - $95,800

About The Position

The Executive Admin will support and manage a full range of executive level activities for the Chief Revenue & Growth Officer and EVP, Operations. This will include calendar management and the coordination of meetings; meeting logistics and travel planning; communications, confidential correspondence and support for all team members when preparing and uploading board or external presentations; event planning and acting as the face of Reworld when needed.

Requirements

Exceptional verbal and written communication skills required
Minimum 7 years of administrative experience; previous experience in an Accounting or Finance related department is highly preferred
Associate’s degree, or appropriate formal training in a related discipline, or equivalent business experience
Extremely knowledgeable in Microsoft Word, Excel, PowerPoint, and Outlook
Well-organized with strict attention to detail
Ability to multi-task and prioritize work assignments
Exceptional experience with: calendar management, time & expense management support, meeting coordination, meeting support planning
Available to work overtime as necessary
Display a great deal of initiative
Strong interpersonal skills and a team player
Knowledge of and adherence to all company policies and procedures
Ability to multi-task and prioritize work assignments
Exceptional experience with: calendar management, time & expense management support, meeting coordination, meeting support planning
Available to work overtime as necessary
Display a great deal of initiative
Strong interpersonal skills and a team player
Knowledge of and adherence to all company policies and procedures
All Reworld positions require a candidate's ability to perform the duties and responsibilities of the role while upholding Reworld's Values, including (but not limited to) contributing to a safe and inclusive workplace, delivering results through trust, and building breakthrough capabilities.

Responsibilities

Manages and maintains the schedules using Microsoft Outlook, including arranging departmental meetings
General administrative duties including answering telephones, setting up conference calls, meetings, lunch meetings, copying, payroll approvals
Coordinates travel itinerary and make travel arrangements; prepares expense reports
Drafts communications
Reads and analyzes incoming e-mails, memos, submissions, and reports in order to determine their significance, responds/takes action as appropriate, and plans their distribution
Submits vendor invoices for payment into the financial system and maintains the status log
Handles all aspects of new hire setup/coordination
Orders and maintains supplies for the department
Supports other leaders and other VP-level individuals
Coordinates and plans Sales conferences, regional events, corporate meetings, and employee events
Manages regional data and reporting as needed
Other tasks as assigned