Executive Assistant

Monash • Clayton, NC

15h

About The Position

This is an exciting opportunity for an experienced Executive Assistant who thrives in a fast-paced environment and takes genuine pride in delivering exceptional executive support. As the Executive Assistant to the Vice-President (Advancement), you will play a pivotal role in ensuring the smooth, professional and highly responsive operation of a senior executive office responsible for engaging with the University’s most prominent graduates and donors.
Working closely with the Vice-President (Advancement), senior portfolio staff and colleagues, you will provide high-level executive secretarial, administrative and office management services that contribute to the delivery of high-quality stakeholder engagement and operational excellence across the Advancement portfolio.

Requirements

• Extensive experience providing executive-level administrative support and office management services in a busy, complex environment, with the ability to exercise sound judgement and discretion
• Exceptional interpersonal and relationship-building skills, with proven capability to liaise confidently with an extensive network of internal and external senior stakeholders
• Outstanding organisational and time management capability, including diary, email and travel management, meeting coordination and the ability to set priorities, anticipate needs and meet competing deadlines
• Advanced communication and documentation skills, including drafting correspondence and preparing high-quality briefs, papers, presentations and committee materials while appropriately managing confidential and sensitive information
• High-level digital and systems proficiency, including advanced Microsoft Office skills and working knowledge of CRM/database management (ideally Salesforce), with strong accuracy and attention to detail in data entry and record management

Responsibilities

• Providing high-level executive secretarial support
• Providing administrative support
• Providing office management services
• Ensuring the smooth, professional, and highly responsive operation of the Vice-President (Advancement)'s office
• Contributing to the delivery of high-quality stakeholder engagement
• Contributing to operational excellence across the Advancement portfolio

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed