Executive Assistant

Applied Materials•Santa Clara, CA

25d•Onsite

About The Position

Applied Materials is seeking a dynamic, hands-on Executive Assistant to support the Chief of Staff of the President of the Semiconductor Products Group (SPG). You will drive the success of the business by handling the day-to-day activities and providing a range of complex administrative support services in a proactive and detail-oriented manner. Success in this role will require effective communication and a trusted relationship between the Executive Assistant, Chief of Staff and President, and the need to respect confidentiality. This person will work on-site from our Santa Clara, CA headquarters Monday – Friday (with flexibility when needed). The ideal candidate is a smart, proactive, self-starter with a "roll-up-your-sleeves" attitude. To be successful, you thrive in fast-paced environments and respond to requests with urgency and enthusiasm. You must have the ability to exercise good judgement in a variety of situations, possess strong written and verbal communication skills and excellent organization skills.

Requirements

Polished, professional and service-oriented demeanor balanced with a directive confidence that assists in moving tasks/projects towards completion.
Sophisticated communication skills, verbal and written with an understanding/integration of audience and industry specific nuances.
Comfort functioning in a role that requires a high degree of flexibility with the ability to independently interpret policies and solve non-routine, complex issues in an autonomous manner
Demonstrates understanding of how various functional groups and/or strategic leaders in the company interrelate
Flexibility to take on a wide range of responsibilities to support the Chief of Staff with ability to establish workflow and project priority
Aptitude for working in collaborative team environments integrated with a “leadership lens” of maturity, proactive communication, relationship building skills and resiliency.
Ability to manage multiple, concurrent tasks and/or projects with the highest levels of professionalism, confidentiality, timely turn-around and client service.
Solutions-oriented approach to departmental/company challenges with the ability to identify/analyze scope of challenge, determine approach, compile data and prepare reports and positive-change recommendations.
Display of professional passion, collaborative leadership and continuous learning approach to management of administrative staff.
Ability to clearly communicate, strategically align and strongly advocate on behalf of the administrative function.
Advanced working knowledge of MS Office Suite
Comfort with use and integration of mobile and social media technology platforms
Comfort in learning new technologies as to become proficient in desktop systems/internal software necessary to successfully perform assigned tasks and increase efficiency.
Demonstrates understanding of company policies and procedures and their application/impact on company operations and success.
Displays a working knowledge of the company’s product/service + mission critical goals and assists with the implementation of systems/processes that the company needs to operate effectively and achieve optimal success.
A very mature individual with the right balance of confidence and humility.
Exceptional ability to absorb and handle stress.
Process oriented while also strongly developing and relying on interpersonal relationships across the company
Ability to connect equally well upwards, downwards and sideways in the organization
Self-motivated and driven towards excellence
A high level of EQ to be able to manage across a large team with significant diversity
Analyzing, processing and decision-making based on multidisciplinary and multi-functional data sources that could frequently be incomplete.
Ability to distinguish between and prioritizing urgent and important issues
Situational awareness and complex decision-making ability appropriate for the situation

Responsibilities

Manage, educate, and advocate on behalf of the Chief of Staff through strategic time management, streamlined communications, and action accountability to ensure the highest functioning team dynamics for securing company success.
Provide non-routine project-based and administrative support to the Chief of Staff, handling a high volume of competing requests (via multiple clients) that require professional discernment on appropriate urgency/prioritization to complete.
Provide extensive calendar support requiring prioritization of multiple calendars with effective communication across various internal and external stakeholders.
Coordinate, schedule and manage travel, meetings, seminars series, speaking engagements and conferences for the President of SPG globally with follow up processing of detail-oriented expense reports.
Prepare and process departmental paperwork, including non-routine correspondence, complex presentations, contracts, and detailed reports.
Independent management of the budgeting and contracting processes within scope of role assignment.
Independent coordination of multiple on-going conferences and off-site meetings/events (e.g. leadership meetings, executive strategy offsites, etc.)
Support the Chief of Staff in planning, tracking, and executing key strategic initiatives, ensuring timelines, deliverables, and milestones are met.
Develop and maintain project trackers, dashboards, and communication plans for cross-functional workstreams.
Coordinate across multiple functional groups to collect information, consolidate updates, and ensure alignment on executive-level projects.
Drive follow-through on action items, ensuring owners have clarity on next steps and deadlines
Assist with process mapping and workflow optimization projects, helping identify bottlenecks and proposing improvements.
Manage small to medium-scale operational projects independently, from scoping through completion (e.g., executive programs, internal process redesign, org-wide communication efforts).
Prepare project briefs, summaries, and readouts for leadership consumption, ensuring complex information is synthesized clearly.
Serve as a central point of coordination between the Chief of Staff, technical leaders, and partner organizations for ongoing initiatives