Executive Assistant
About The Position
SonoThera is seeking an exceptional Executive Assistant to serve as a trusted right hand to the CEO and a critical partner in enabling executive effectiveness. This role is central to how the CEO operates day-to-day—owning time management with precision, orchestrating complex schedules and travel, and ensuring flawless execution across internal and external engagements, including board and investor interactions. The ideal candidate operates with exceptional judgment, discretion, and attention to detail. They are highly proactive and anticipate needs before they arise, seamlessly managing competing priorities in a fast-paced, high-performance environment. This individual is calm under pressure, communicates with clarity and professionalism, and takes pride in delivering work at an exceptionally high standard. They are deeply reliable, solutions-oriented, and capable of representing the CEO and the company with polish and credibility.
Requirements
- Bachelor’s degree and 5+ years of experience providing high-level executive support in a fastpaced, high-performance environment
- Proven experience supporting C-level executives, ideally in a startup, biotech, or life sciences setting
- Exceptional organizational and prioritization skills, with the ability to manage multiple, competing demands with precision and efficiency
- Demonstrated ability to anticipate needs, exercise sound judgment, and operate with a high degree of autonomy
- Strong execution skills with the flexibility to adapt quickly in a dynamic, evolving environment
- Excellent written and verbal communication skills, with a high level of professionalism and attention to detail
- High degree of discretion, integrity, and ability to handle sensitive and confidential information
- Advanced proficiency in Microsoft Office (Outlook, Teams, PowerPoint, Excel, Word)
- Resourceful, solutions-oriented mindset with a focus on continuous improvement and operational excellence
- Collaborative team player with a positive, polished, and professional presence
Nice To Haves
- Experience supporting board meetings and investor communications
- Prior experience in a high-growth or venture-backed company
- Notary Public certification
Responsibilities
- Serve as a trusted partner to the CEO, proactively managing priorities, time, and focus to maximize effectiveness
- Own and orchestrate complex calendars for the CEO and select members of the leadership team, ensuring alignment across internal priorities and external commitments
- Coordinate and execute domestic and international travel with precision, including detailed itineraries and seamless logistics
- Lead end-to-end planning and execution of meetings and events, including executive staff meetings, board meetings, investor interactions, and key internal forums
- Anticipate needs and ensure the CEO and leadership team are well-prepared for all meetings and commitments
- Track key action items and follow through to ensure timely execution across leadership priorities
- Facilitate coordination across teams to support effective communication and execution
- Provide high-impact administrative and operational support on special projects as needed
Benefits
- Access to a 24-hour onsite gym
- Comprehensive medical, dental, and vision
- Equity and ownership in a fast-growing company
- Commuting stipend based on your geographical location
- 401(k) Match: SonoThera offers a company match
- All full-time employees are eligible for our flexible time off policy
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What This Job Offers
Job Type
Full-time
Career Level
Executive
