Executive Assistant

Candel Therapeutics•Needham, MA

26d•$136,000 - $143,000•Hybrid

About The Position

The Executive Assistant serves as a trusted partner to Candel's senior leadership team, including the Chief Commercial Officer, General Counsel, and Chief Financial Officer. This is a highly visible role that goes far beyond calendar management. The Executive Assistant is responsible for helping senior leaders operate effectively in a fast paced, evolving biotech environment by providing exceptional organizational support, anticipating needs, managing competing priorities, and ensuring seamless coordination of meetings, travel, communications, and critical business activities. The ideal candidate is proactive, highly organized, adaptable, and comfortable working in a lean organization where priorities can shift quickly. Success in this role requires strong judgment, exceptional attention to detail, discretion, emotional intelligence, and a genuine desire to help others succeed.

Requirements

Minimum of 6 years of Executive Assistant or related administrative experience supporting senior leaders, preferably including C-suite executives.
Experience working in a small, growing biotechnology, pharmaceutical, healthcare, or technology organization preferred.
Demonstrated experience managing complex calendars, domestic and international travel, and executive-level meeting coordination.
Experience scheduling meetings across multiple time zones and working with global teams.
Strong ability to prioritize competing demands and remain organized in a fast-paced environment.
Proven ability to anticipate needs, solve problems independently, and exercise sound judgment.
Exceptional attention to detail and commitment to accuracy.
Strong interpersonal skills with the ability to build trust and credibility across all levels of the organization.
High emotional intelligence, professionalism, and ability to handle confidential information with discretion.
Excellent written and verbal communication skills.
Positive attitude, strong sense of ownership, and willingness to adapt as business needs evolve.
Advanced proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Word, and Excel.
Must be authorized to work in the US. No sponsorships available.

Nice To Haves

Bachelor's degree preferred or equivalent combination of education and experience.

Responsibilities

Provide proactive, professional, and high-quality administrative support to senior leadership members.
Manage complex executive calendars, balancing competing priorities and rapidly changing business needs.
Anticipate scheduling conflicts and proactively identify solutions to ensure leaders remain focused on strategic priorities.
Coordinate internal and external meetings, including scheduling, agenda preparation, meeting materials, logistics, and follow-up activities.
Ensure meeting best practices are followed, including preparation of agendas, distribution of materials, conference room coordination, and virtual meeting setup.
Arrange domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.
Manage travel changes and scheduling adjustments with urgency and professionalism.
Prepare, process, and track executive expense reports while ensuring compliance with company policies and deadlines.
Assist with presentation development, formatting, proofreading, and preparation of executive materials.
Maintain highly organized records, files, and documentation while ensuring confidentiality of sensitive information.
Build strong working relationships across the organization and serve as a key point of contact for internal and external stakeholders.
Support special projects and company initiatives as needed.
Operate with a hands-on mindset and willingness to roll up your sleeves to support the needs of a growing organization.