Executive Assistant

Sophos

6d•Remote

About The Position

Sophos is seeking a dynamic and experienced Executive Assistant to primarily provide comprehensive support to our Chief of Staff and new Global Head of MDR, occasionally assisting other Senior Vice Presidents (SVP) and Vice Presidents (VP) on the team as needed. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. As an Executive Assistant at Sophos, you will play a critical role in facilitating the efficient operation of our executive team by managing schedules, coordinating meetings, planning events, and handling administrative tasks with professionalism and discretion.

Requirements

Proven experience as an executive assistant or similar role, supporting C-suite executives in a corporate environment.
Previous experience supporting Engineering teams preferred.
Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
Strong communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels of the organization.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
High level of discretion and integrity when handling confidential information.
Ability to work independently with minimal supervision and as part of a team in a collaborative environment.
Flexibility to adapt to changing priorities and work hours as needed.

Responsibilities

Manage complex calendars and schedules for multiple executives, including arranging meetings, appointments, and travel itineraries.
Coordinate and schedule internal and external meetings, conference calls, and video conferences, ensuring all necessary resources are in place.
Prepare and distribute agendas, presentations, and other materials for meetings, taking minutes and following up on action items as needed.
Act as a liaison between executives and internal/external stakeholders, managing communications and responding to inquiries on their behalf.
Anticipate the needs of executives and proactively handle administrative tasks, such as expense reporting, document preparation, and file management.
Assist in special projects and initiatives as assigned, collaborating with other members of the administrative team and cross-functional departments.
Maintain confidentiality and discretion when handling sensitive information and confidential matters.