Executive Assistant

Resilience•Wellesley, MA

1d•$70,000 - $126,250•Onsite

About The Position

The Executive Assistant provides high-quality executive and administrative support to our C-Suite executives. This role requires consistent in-person presence, sound judgment, and the ability to manage shifting priorities and execute across a broad range of responsibilities with minimal direction.

Requirements

Demonstrated and progressive experience supporting executives.
Comfortable supporting logistics for executive-level events, board meetings, or conferences.
High discretion; ability to manage confidential matters with absolute professionalism.
Reliable in-office attendance on designated days, plus flexibility for occasional in-person meetings or events as business needs arise.
Advanced proficiency in Microsoft 365 including Outlook, Teams, Word, Excel, PowerPoint and SharePoint.
Working knowledge of AI productivity tools (e.g., Microsoft Copilot, ChatGPT, or similar); ability to leverage AI to work faster and smarter.
Dependable and consistent, holding a zero-error standard for accuracy, detail, and follow-through across written communications, scheduling, and deliverables.
Clear, professional written communication and sound professional judgment.
Self-directed, working effectively with limited supervision and applying established processes while using judgment to keep executive and office priorities on track.
Comfortable with some ambiguity — anticipates needs, moves without being asked, closes the loop, and makes independent decisions within the scope of the role.
Thrives in a collaborative environment and works well with other Administrative Assistants within the organization.

Nice To Haves

Local to Boston area
5+ years of executive assistant or office administration experience in a corporate environment
Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field
Prior experience in a life sciences, biotech, or similarly regulated industry

Responsibilities

Manage calendars, scheduling, and domestic/international travel logistics for the executive team, including the CEO.
Prepare meeting materials, agendas, and follow-up communications.
Triage correspondence and draft routine communications on behalf of executives.
Handle sensitive and confidential information with absolute discretion.
Manage planning and logistics for annual commercial conferences, including vendor coordination, attendee management, and on-site execution.
Coordinate board meetings end-to-end: scheduling, materials preparation, logistics, and follow-up.
Manage executive off-sites, leadership meetings, and company events hosted at or organized from the Wellesley site.
Process and reconcile expense reports, invoices, and PO submissions.
Maintain organized filing systems, records, and administrative databases.
Manage special projects and cross-functional initiatives as directed, taking ownership from initiation through completion.