Executive Assistant

D.A. Davidson•New York, NY

14h•$46 - $52•Onsite

About The Position

We are looking for a highly motivated Executive Assistant to join our Equity Capital Markets team in New York, NY. This is an energetic and performance-driven office; the Executive Assistant will have an integral role contributing to effective business operations, employee engagement, and the work environment. They will work closely with ECM and Investment Banking leadership on a variety of initiatives aimed at improving organization and efficiency.

Requirements

A minimum of 3 years of experience as an Executive Assistant supporting multiple executives required.
A self-starter with acute attention to detail, and superior critical thinking and problem solving skills.
Time management and organizational expertise, with the ability to prioritize a diverse workload.
Strong written and verbal communication.
Desire to build strong interpersonal relationships through collaboration and teamwork.
Proficiency in MS 365, specifically Word, Excel and PowerPoint.
High level of competency in CRM systems.
Ability to apply good judgment and appropriately handle sensitive or confidential information and situations.
Ability to work overtime as needed.
This role is 100% in-office.
Candidates must have the ability to work on site full time, five days per week.
Some travel required.

Nice To Haves

Experience in financial services a strong plus.
Experience supporting remote or distributed teams preferred.

Responsibilities

Support ECM and Investment Banking leadership with project-focused tasks.
Manage complex calendars, internal and external meeting logistics, and scheduling conflicts across teams and time zones.
Coordinate domestic and international travel.
Process expenses efficiently and accurately.
Update and maintain data in CRM system, and produce data analysis and reports as needed.
Prepare client invoices and track with accounting.
Assist with preparing, printing, and binding internal and external presentations.
Coordinate internal and client-related events and conferences, including onsite oversight when necessary.
Assist with coverage for other assistants during absences to ensure continuity of support.

Benefits

Competitive salary
Medical, Dental and Vision
Company 401(k)and ESOP contribution
Generous sick, vacation, and maternity/parental leave
Paid holidays
Professional Development Opportunities
Tuition Reimbursement ($15,000 lifetime cap)
Discounted personal insurance including home, auto and recreational vehicles
Charitable gift-matching program
Davidson Day of Giving – Our tradition of positively impacting communities in which we live and work.