Executive Assistant

Wolverine Worldwide • Rockford, MI

24d • Hybrid

About The Position

This role serves as a strategic executive partner and operational hub for the Active Group President and Merrell Brand President. Operating as a central coordinator and trusted extension of these two leaders, this individual optimizes the leaders executive effectiveness, drives organizational rhythm, and connects leadership across Merrell, Saucony, Chaco, and The Collective. The ideal candidate blends exceptional judgment, advanced digital/AI fluency, and proactive problem-solving to manage complex logistics, executive priorities, and high-visibility interactions with internal and external stakeholder, including the Board of Directors.

Requirements

• 3+ years’ secretarial/clerical experience or equivalent skills and abilities in a fast-paced, global organization
• Proven experience managing complex calendars, international travel, and executive operations
• Strategic calendar management mindset (not transactional scheduling)
• AI and digital fluency with demonstrated ability to leverage tools to improve productivity
• Exceptional organizational, prioritization, and project management skills
• Strong business judgment, discretion, and executive presence
• Advanced written and verbal communication skills
• Ability to navigate ambiguity, anticipate needs, and act proactively
• Advanced proficiency: Microsoft 365 (Outlook, PowerPoint, Excel, Teams)
• Experience with AI productivity tools (e.g., Copilot) strongly preferred
• Familiarity with global travel systems and expense platforms
• Highly trusted partner with strong integrity and confidentiality
• Proactive, resourceful, and solutions-oriented
• Strong relationship builder across functions, cultures, and leadership levels
• Calm under pressure with the ability to manage competing priorities seamlessly
• Passion for creating an exceptional executive and employee experience

Responsibilities

• Own and strategically optimize executive and Active Group leadership calendars, aligning time to top priorities and enabling effective decision-making
• Anticipate needs, prepare materials, and ensure the President is fully briefed and positioned for all engagements
• Manage leadership meeting cadence (staff meetings, forums, business reviews) with clear agendas, outcomes, and follow-through
• Lead end-to-end domestic and international travel, including complex, multi-stop itineraries, accommodations, and transportation
• Manage visa requirements, customs documentation, and international compliance logistics
• Monitor changes and proactively adjust plans to ensure seamless execution and minimal disruption
• Leverage AI tools (e.g., Copilot) and Microsoft 365 to streamline workflows, draft communications, and enhance productivity
• Serve as a digital power user across Microsoft 365 (Outlook, Teams, PowerPoint, Excel, OneNote, Planner)
• Support creation of high-quality executive-ready presentations, reports, and communications
• Serve as the operational backbone for Active Group leadership, ensuring alignment and execution discipline
• Own Group-wide calendar planning, including key milestones, leadership forums, and enterprise-wide deadlines
• Coordinate materials and logistics for Board of Directors interactions, executive reviews, and key stakeholder meetings
• Lead planning and execution of Active Group events, including leadership offsites, cultural events, Board-related gatherings, and employee engagement moments
• Serve as a visible culture ambassador, role modeling company values through interactions, decision-making, and execution
• Create a welcoming, polished, and high-functioning environment that reflects the standards and culture of the Active Group
• Draft and manage executive communications, including internal announcements, leadership updates, and external correspondence
• Serve as a trusted liaison to senior executives and external partners
• Handle highly sensitive and confidential information with discretion and sound judgment
• Manage expenses, budgets, and vendor coordination in alignment with company policies
• Support onboarding for new leadership hires and coordinate office operations and materials

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed