Executive Assistant

Spartronics LLC•Village of Fairport, NY

3d•Onsite

About The Position

Spartronics is seeking an experienced, proactive, and discreet Executive Assistant (EA) to provide comprehensive, high-level administrative support to our CEO and Senior Executive Team at our Fairport, NY headquarters. This role acts as a trusted partner, managing complex schedules, prioritizing critical tasks, and facilitating smooth communication across our manufacturing sites.

Requirements

5+ years of experience supporting C-suite executives, preferably within a manufacturing, technology, or aerospace industry.
Bachelor’s degree in Business Administration, Communications, or a related field preferred.
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams).
Knowledge of SAP Concur is a plus.
Proven ability to handle highly confidential and sensitive information with absolute discretion.
Exceptional written and verbal communication skills, with a professional demeanor.
Proactive Mindset: Ability to anticipate needs before they arise and take initiative.
Organizational Skills: Strong attention to detail and ability to manage multiple priorities simultaneously in a fast-paced environment.
Problem-Solving: Strong critical thinking and ability to adapt to changing priorities.
Up to 10% travel expected

Nice To Haves

Knowledge of SAP Concur

Responsibilities

Manage complex, dynamic calendars for the CEO and key executives, resolving conflicts and prioritizing meetings, often across multiple time zones.
Act as the primary point of contact between executives, internal staff, and external partners/board members. Draft correspondence, manage emails, and handle sensitive information with extreme discretion.
Coordinate extensive domestic and international travel, including itineraries, visas, and accommodation. Prepare and reconcile expense reports accurately.
Organize Board of Directors meetings, executive staff meetings, and town halls. Create agendas, prepare presentations (PowerPoint), take minutes, and track follow-up actions.
Assist with special projects, research, and data analysis to support strategic decision-making. Organize site visits and events.
Ensure the executive office runs efficiently, including managing office supplies, vendor relationships, and welcoming VIP guests.

Benefits

Medical, Dental, and Vision Insurance Plans.
HSA/FSA Options.
401(k) with company match.
Paid holidays and paid time off (PTO) promote a healthy work-life balance and improve overall well-being.
Company-paid life and disability insurance equal to one times your annual salary, with options to increase coverage amounts.
Basic Short-Term and Long-Term Disability insurance (company paid), with options to increase coverage amounts.
Voluntary insurance plans at a group discount.
Employee Assistance Program.
Tuition Reimbursement Program.
Opportunities to grow and excel in the Electronics Manufacturing industry at a company that values promotions and learning from within.