Executive Assistant

NetApp, Inc.•Durham, NC

1d•Onsite

About The Position

As an Executive Assistant, you will provide high level administrative and operational support to the SVP and Chief Information Officer. This role requires exceptional judgment, strong communication skills, and the ability to manage a broad range of responsibilities. Success in this position depends on being highly organized, efficient, proactive, and skilled at managing time and priorities in a fast paced environment. You will support critical initiatives across project management, research, communications, calendar and travel coordination, reporting, and cross functional collaboration with internal and external stakeholders. This role is expected to be in the RTP, NC office at least four days per week to support executive and team needs.

Requirements

Highly organized, efficient, and able to manage multiple priorities with strong time management skills.
Demonstrated ability to collaborate effectively with executive administrative staff to plan and execute meetings and events.
Proven track record supporting senior leaders in fast paced, highly complex environments.
Experience working in technology companies in Executive Administration or Project Management roles.
Demonstrated examples of improving processes, challenging existing norms, and driving operational efficiency.
Exceptional written and verbal communication skills; comfortable presenting to groups when necessary.
Strong relationship building skills and the ability to partner effectively with employees at all levels, including senior leadership, customers, vendors, and visitors.
Meticulous attention to detail in planning, drafting, and reviewing materials.
Experience leading complex, cross functional projects requiring alignment across multiple teams.
Understanding of social media best practices and ability to draft or share content in compliance with company guidelines.
Advanced proficiency in Microsoft Office, especially PowerPoint, Excel, and Outlook.
Proven ability to maintain the highest levels of confidentiality and discretion.
Ability to work onsite a minimum of four days per week to support operational and executive needs.

Responsibilities

Serve as a trusted partner to the SVP/CIO, supporting confidential and strategic initiatives including annual planning, personnel matters, legal topics, and company wide data.
Prepare, draft, and refine a wide range of communications—including memos, presentations, reports, tables, and business plans—ensuring clarity, accuracy, professionalism, and executive level quality.
Develop, curate, and maintain polished professional materials for internal and external audiences.
Manage complex domestic and international travel logistics, including itineraries, briefing materials, and contingency planning.
Lead planning and seamless execution of internal events, department meetings, and offsites, ensuring well coordinated logistics from start to finish.
Build strong relationships across the organization and with external partners; serve as a key connector between teams, fostering collaboration and trust.
Provide insights that enhance team effectiveness, operational efficiency, and overall business performance.
Coordinate facilities, catering, presenters, invitations, and budgets for programs, events, and meetings.
Anticipate and resolve schedule conflicts, ensuring optimal use of leadership time through excellent time management and prioritization.
Bring positivity, professionalism, and approachability to the team; communicate clearly and effectively with employees at all levels.