Executive Assistant

Johnson Controls•Glendale, AZ

31d•$76,000 - $105,000•Onsite

About The Position

Build your best future with the Johnson Controls team As a global leader in smart, healthy and sustainable buildings, our mission is to reimagine the performance of buildings to serve people, places and the planet. Join a winning team that enables you to build your best future! Our teams are uniquely positioned to support a multitude of industries across the globe. You will have the opportunity to develop yourself through meaningful work projects and learning opportunities. We strive to provide our employees with an experience, focused on supporting their physical, financial, and emotional wellbeing. Become a member of the Johnson Controls family and thrive in an empowering company culture where your voice and ideas will be heard – your next great opportunity is just a few clicks away! What we offer: Competitive salary Paid vacation/holidays/sick time Comprehensive benefits package including 401K, medical, dental, and vision care On the job/cross training opportunities Encouraging and collaborative team environment Dedication to safety through our Zero Harm policy What you will do: Join our team and you will be joining our cause to build a world that’s safe, comfortable, and sustainable. Our Executive Assistant position will offer you the opportunity to partner with a senior leader and help support the vision of our organization. We are looking for someone who is dynamic, experienced, customer-focused and has a great track record of success supporting projects, events and successful support of Senior VP leaders. It is an exciting opportunity and a great time to join us! In this role, you will need to be ready to showcase your senior executive level task management, planning and executive assistant experience with particular focus on anticipating needs of the leaders you support. You will be an integral part of our leadership team and will manage everything from helping to plan events, schedule appointments, arrange travel, participate in meeting recordings and provide a variety of other support services to our leaders.

Requirements

Bachelor’s degree and 3 years’ of executive administrative support or 10 plus years’ of education and combined experience.
Experience supporting senior executives in complex organizations.
Demonstrated experience using a variety of computer software applications including Microsoft Suite (Excel, Access, Word, PowerPoint).
Effectively communicate with individuals at all levels of the organization.
Demonstrated ability to constantly maintain a high-level of confidentiality.

Responsibilities

Project Management: Create PowerPoint presentations for meetings and help to coordinate presentations for large scale meetings.
Manage and prioritize projects to meet the ongoing needs, including administrative support services such as budget administration, organization of company events, planning and coordination of multiple presentations, and maintenance of calendars.
Reporting administrative duties will be needed on an ongoing basis.
Travel and Event Planning Coordinate all travel and travel expenses and help to prepare event schedules and coordinate with parties as needed.
Help to coordinate events which involve heavy communication with internal and external customers.
General Administrative Tasks: Create general correspondence such as memos, reports, proposals, charts, tables and graphs.
Communicate with executive, administrative, and line management to gather and convey information pertaining to the executive team office and responsibilities.
Provide executive administrative support including submission of invoices, expense reports, other documentation, and records maintenance and retention as required by Johnson Controls legal.
External Customer Management: Coordinate with firms, organizations and individuals from outside the organization.