Executive Assistant, Electrical Products

Hubbell Incorporated • Shelton, CT

6d

About The Position

The Executive Assistant is responsible for supporting the organization, its managers and executives with daily clerical tasks, scheduling appointments, planning meetings, managing phone calls and emails, and maintaining the organization of the office. This role involves providing general support to visitors, developing and maintaining filing systems, and creating reports and presentations.

Requirements

• 5+ years of previous Customer Service, Support or Administrative experience (required)
• Proficient in Microsoft Office Suite - Outlook, Excel, PowerPoint, Word, Teams (required)
• Possess excellent organizational and communication skills, enabling you to manage complex schedules and tasks effectively
• Quick thinking and problem solving to effectively address challenges and make sound decisions under pressure
• Demonstrated ability to handle sensitive information with the utmost confidentiality and professionalism

Nice To Haves

• Associate’s Degree preferred

Responsibilities

• Arranging and managing appointments, meetings, and conferences for senior executives, including travel planning and accommodation
• Handling incoming and outgoing communications such as emails, phone calls, and written communications, with a high degree of professionalism
• Maintaining and organizing records, documents, and files, both physical and digital, ensuring easy retrieval
• Assisting in the coordination of special projects as needed
• Monitoring and replenishing office supply inventories
• Keeping the manager informed of account status, authorizes expenditures, and identifies cost effective alternatives
• Maintaining calendar, preparing daily schedule, and prioritizing meeting requests for manager(s)
• Establishing and maintaining effective working relationships at all levels of the organization
• Submitting and reconciling expense reports
• Collaborating with other departments to support special projects, events, and initiatives
• Addressing and resolving administrative issues, inquiries, and requests from employees and external contacts

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED