EXECUTIVE ASSISTANT

DELTA INDUSTRIES, INC.•Ridgeland, MS

20h•Onsite

About The Position

Delta Industries, Inc. is a trusted regional construction materials supplier, established in 1945. The company aims to provide a solid foundation for economic prosperity and quality of life through construction materials solutions. They are seeking an experienced Executive Assistant to provide high-level administrative, operational, and facilities support to the company’s President and other executives. This role is key to maintaining executive efficiency, managing facilities, planning meetings, and ensuring documentation, including business insurance, is well-organized and accessible. The ideal candidate is proactive, discreet, highly organized, and familiar with the pace and culture of the construction or manufacturing industry.

Requirements

3-5 years of experience in executive-level administrative or legal support roles
Strong knowledge of Microsoft Office, cloud file systems, and collaboration tools (Intermediate Level Excel, Word, Powerpoint, Adobe Pro, Visio, Teleconferencing, etc.)
Excellent communication, organization, and time-management skills
Ability to manage multiple projects and priorities with professionalism and discretion

Nice To Haves

Industry experience in concrete, construction, or manufacturing preferred
Bachelor’s degree or equivalent experience preferred

Responsibilities

Manage the President’s schedule, calendar, communications, and travel arrangements
Prepare internal and external correspondence, reports, and executive presentations
Attend meetings with or on behalf of the President; document and track action items
Maintain confidentiality on sensitive business and personnel matters
Support additional company executive level functions as needed
Plan and coordinate internal leadership meetings, company events, offsite retreats, and board meetings
Prepare agendas, presentations, logistics, catering, and minutes
Manage communication and follow-ups related to executive and cross-departmental meetings
Oversee day-to-day operations of corporate office facilities
Coordinate with vendors for maintenance, office supplies, equipment, and space planning
Ensure compliance with health, safety, and operational standards
Maintain organized records of business insurance policies, renewals, claims, and certificates
Coordinate with internal departments, brokers, and vendors on insurance-related documentation
Support timely preparation and tracking of COIs (Certificates of Insurance) and risk compliance documents
Collaborate with department leaders on strategic projects and initiatives
Prepare reports and dashboards related to operations or company KPIs as needed
Support internal communication initiatives and executive-level deliverables
Act as a point of contact between the President and staff, customers, or vendors
Represent the executive office with professionalism and accuracy in all interactions
Monitor and manage follow-up tasks or escalated issues on behalf of the President