Executive Assistant

UnitedHealth Group•Eden Prairie, MN

2d•Onsite

About The Position

The role of the Executive Assistant is to support the business prioritization needs of executives for which you are directly assigned as well as collaborate with business segment Executive Assistants to ensure consistent and productive support for OptumInsight Finance. The role requires individual judgement for assigned tasks while collaborating for many team meetings and priority requests. This role is based in the Eden Prairie, MN office.

Requirements

4+ years of administrative experience in support of senior leaders (VP and higher) in a highly matrixed organization
Advanced level experience in Microsoft Office Suite (Word, Excel, PPT) to create and edit professional documents from scratch
Advanced level experience in Microsoft Office Outlook for complex calendar management, scheduling meetings
Experience in organizing meetings and troubleshooting in Microsoft Teams virtual meetings
Experience coordinating office moves including hardware and software requisitions, travel arrangements, new hire onboarding and other office management responsibilities
Reside within a commutable distance from the Eden Prairie, MN office
Notary or willing and able to obtain

Nice To Haves

Experience or knowledge of the health care industry
SharePoint, Visio and Adobe experience
Proven excellent interpersonal communication skills

Responsibilities

Serve as Executive Assistant to OptumInsight Finance Executives with the highest levels of performance and professionalism
Coordinating travel arrangements, new hire onboarding for executive leadership and other office management responsibilities for fast-paced, growing organization
Manages leaders’ calendars, travel, expenses, and key meetings
Utilize your advanced experience in Outlook, PowerPoint, Visio, Word, Excel, and for internal and external meetings and communications
Meet daily with leaders for proactive meeting support and reminders for critical meetings, including preparations before critical meetings
Provide coverage (e.g., phone; email; reception) for other leadership team members as needed
Provide organized resources (itineraries, meeting materials, etc.) for upcoming leader travel
Maintain and distribute lists as needed (e.g., organizational charts; email; distribution; vendor; contacts; phone)
Work effectively as an integral member of a team; provide administrative support on various business unit projects and initiatives
Maintain a high level of organization and attention to detail
Work effectively as an integral member of a team of administrative professionals Notary