Executive Assistant

Sephora • San Francisco, CA

5d • Onsite

About The Position

At Sephora, beauty is about feeling seen, valued, and empowered, individually and collectively. It is connecting deeply with others, celebrating diversity and inclusivity, unlocking your potential, and making a difference every day. Together, we belong to something beautiful. As an Executive Assistant, Technology, you’ll be the organizational backbone supporting senior leadership, ensuring day-to-day operations run seamlessly. The work you do will impact beauty, as you provide proactive, high-quality support that enables leaders to stay focused on strategic priorities. You’ll be part of a team that’s united in beauty, supported by those who are equally passionate about delivering results with professionalism, agility, and a strong sense of ownership.

Requirements

• 3–5+ years of administrative or executive assistant experience in a fast-paced, high-growth environment
• Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Proven experience managing complex calendars and coordinating domestic and international travel
• Exceptional organizational skills with the ability to prioritize and manage multiple tasks effectively
• Strong communication and interpersonal skills, with the ability to work across all levels of the organization
• A collaborative mindset and ability to partner cross-functionally in a dynamic, multi-location environment
• A proactive, service-oriented approach with a focus on anticipating needs and delivering high-quality support
• High level of discretion and professionalism when handling confidential information
• A strong sense of ownership and accountability, with a “no task is too big or too small” attitude

Responsibilities

• Manage complex, high-volume calendars in Microsoft Outlook, including scheduling across senior stakeholders and proactively resolving conflicts
• Coordinate logistics for meetings and events, including conference space, catering, and communication with attendees
• Plan and execute domestic and international travel, ensuring smooth itineraries and end-to-end logistics
• Prepare and process expense reports in alignment with T&E policies, ensuring accuracy and compliance
• Create presentations, reports, and organize data to support leadership priorities and decision-making
• Support onboarding for new team members by coordinating tools, systems access, and resources
• Partner with other Executive Assistants to provide team coverage and collaborate on broader support needs
• Act as a key point of contact, representing leadership with polished, professional communication internally and externally
• Anticipate needs, prioritize competing demands, and handle sensitive information with discretion and sound judgment

Benefits

• Medical, dental, and vision coverage
• Disability insurance
• Life insurance
• 401k with 4% match
• FSA and HSA programs
• Student Debt Retirement plan
• PTO
• Flexibility
• Protected leave
• Access to training, development, and tuition reimbursement
• 30% discount on all merchandise/services
• Opportunities for free product or “gratis”
• Flash sale discounts on LVMH brand products
• Free mental health and financial coaching resources with 24/7 access to Modern Health and Financial Finesse
• Volunteer and donation matching

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed