Executive Assistant

Kinect Solar LLC•Anywhere, TX, TX

26d

About The Position

Kinect Solar is seeking a highly organized and proactive Executive Assistant to support our CEO and Board for approximately 15–20 hours per week. This part-time role is designed to enable strategic focus by owning the day-to-day administrative engine — including inbox, calendar, and document organization — that keeps the executive office running. The ideal candidate is detail-oriented, resourceful, discreet, and able to anticipate needs in a fast-paced environment.

Requirements

5+ years supporting C-level executives, preferably in dynamic, fast-paced environments.
Proven track record managing complex inboxes and calendars for senior leaders.
Strong document and file-management discipline — naming conventions, folder hierarchy, version control.
Excellent written and verbal communication skills.
High level of discretion, professionalism, and judgment with confidential information.
Proficiency in Microsoft Office Suite and cloud-based file storage (Google Drive, SharePoint, or OneDrive).
Ability to adapt to shifting priorities and anticipate executive needs

Nice To Haves

AI & automation fluency — demonstrated ability to use AI tools thoughtfully (e.g., drafting, summarization, meeting prep) to work smarter and create leverage for executives.
Workflow design — experience building or improving workflows and automations that drive efficiencies across the organization.
Familiarity with tools like ChatGPT, Claude, Zapier, Make, Notion AI, or similar.
Experience in solar, renewables, or supply-chain environments.

Responsibilities

Manage, triage, and prioritize the CEO's and Board's email inboxes, surfacing urgent and time-sensitive items.
Draft, respond to, and route correspondence on behalf of the CEO and Board in a consistent, professional voice.
Maintain a clean, filtered, and organized inbox using folders, labels, rules, and follow-up systems.
Flag action items, track outstanding responses, and ensure nothing falls through the cracks.
Own the CEO's calendar end-to-end, thoughtfully scheduling and protecting time for key priorities.
Coordinate internal and external meetings across multiple time zones, partners, and stakeholders.
Prepare the CEO for each meeting with agendas, briefing notes, and relevant background materials.
Coordinate Board meetings, executive offsites, and recurring leadership cadences.
Manage travel arrangements and logistics for CEO events as needed.
Build and maintain a clear, intuitive folder structure across cloud storage.
Organize and safeguard confidential records, corporate documents, NDAs, board materials, and contracts.
Apply consistent naming conventions, versioning, and access permissions to keep documents easy to find and secure.
Maintain a board portal / corporate document repository so executives can find what they need on demand.
Partner closely with the CEO and Co-Board Chair on communications, calendaring, NDA management, and corporate document management.
Draft and edit correspondence, memos, and documents as needed.
Support the broader executive team on ad-hoc requests.
Proactively identify and resolve issues to keep operations running smoothly.