Executive Assistant

Wycliffe Bible Translators USA • Orlando, FL

2d • Hybrid

About The Position

As an Executive Assistant for Global Partnerships (GP) at Wycliffe Bible Translators, this role provides executive administrative support to a global multi-cultural leadership team. The position involves managing priorities, ensuring project follow-through, overseeing complex calendars, and engaging with global partners on behalf of the leadership. As a strategic administrative partner, the Executive Assistant offers comprehensive support to Global Partnerships leaders, aiming to maximize their time and advance the organization's mission. This role is crucial for coordinating key initiatives and strengthening relationships with internal and external partners, representing Global Partnerships leadership. The work is inspired and directed by the Church, focusing on strengthening local leadership, governance, and financial capacity for sustainable Bible translation movements, and contributing to the 'All Access Goals 2033' to ensure widespread access to Scripture.

Requirements

• Availability for occasional early morning, evening and weekend events and meetings as required.
• Up to 10% domestic and international travel.
• Ability to stand and work extended hours during events.
• Must comply with all applicable health and travel requirements, including required vaccinations for international travel and adherence to travel regulations.
• Demonstrates desire and ability to support corporate biblical and religious goals and participate in regular work-related spiritual activities without reservation as evidenced by your active participation and willingness to pray with and for others; be a consistent witness for Jesus Christ, maintaining a courteous, Christ-like attitude in all verbal and written, internal and external professional communications.
• Works well within your team by demonstrating Christ-like maturity and humility that gives appropriate credit to others where it is due. Be willing to take ownership of shortcomings and faults, admit and own mistakes, receive correction or exhortation and remain teachable with a willingness to learn and grow.
• Strong ability to manage competing priorities, maintain accuracy and meet deadlines.
• Effective verbal and written communication skills with the ability to communicate across multiple cultures.
• Strong interpersonal skills in relating to people at all levels of positions and diverse backgrounds.
• Ability to relate well to others personally and professionally, easily building and maintaining relationships within the team and other departments.
• Ability to manage complex projects and staff responsibilities between multiple teams/departments while prioritizing and meeting deadlines to produce quality results under pressure.
• Executes projects with acute attention to detail and follow-through.
• Understands the importance of confidentiality and works in a manner that maintains the highest level of trust with customers, staff and colleagues.
• Adapts to changes in the work environment, including working with diverse individuals or groups.
• Modifies approach or methods to fit the situation. Remains flexible and composed when facing frequent change, delays or unexpected events.
• Willing to adapt to changing policies and procedures and to recommend better ways of accomplishing the task when appropriate.
• Shows initiative to complete tasks and creatively problem-solve with a second-mile attitude.
• Able to work autonomously and make independent decisions.
• High-energy self-starter, driven to achieve results.
• Seizes opportunities to enhance organizational performance.
• Ability to anticipate executive needs, prioritize requests and align tasks with organizational goals.
• Ensures accuracy and thoroughness in all communications, documents and administrative processes.
• Proficient in programs such as Google Workspace (Mail, Calendar, Sheets, Docs, Drive, Slides, etc.) and video conferencing software such as Zoom.
• Ability to quickly learn organizational systems and processes.
• Openness to leveraging AI to optimize workflows and processes.
• Bachelor’s degree in a related field plus 3–5 years of advanced executive administrative support experience; or an equivalent combination of education, training and experience.
• Cross-cultural experience and agility required.
• Nonprofit or ministry experience required.
• Demonstrate a personal commitment to Jesus Christ, as evidenced by your personal testimony.
• Identify with and participate in a church and proactively seek to grow your faith in Christ.
• Establish and maintain a team of prayer partners who will support you in your season of ministry at Wycliffe (minimum 3-5 partners).
• Actively participate in corporate prayer and devotional times.
• Maintain an exemplary standard of biblical ethics, behavior and conduct within Wycliffe and in your public and private life outside of Wycliffe.
• Agree to abide by Wycliffe’s ethics, behavior and conduct standards at all times.
• Demonstrate Christ-like maturity in all interactions as displayed by good judgment based on biblical values and principles.
• Actively incorporate your faith in Christ, as well as Wycliffe’s beliefs and core values, in all aspects of your daily work.
• Guided by your faith in Christ, demonstrate these core competencies in daily work and interactions: Faithful in following Christ, Intentional in collaboration with humility, Agile in learning, Excellent in stewardship, Proactive in discernment.

Nice To Haves

• Second Language is highly beneficial, not required.

Responsibilities

• Faithfully and regularly pray for the ongoing work of Bible translation and for people from around the world to experience transformation.
• Act as an organizational representative presenting the global ministry of Wycliffe and encouraging interested individuals, organizations and churches to participate in the work of Bible translation.
• Work with the Global Partnerships leadership team to understand their support needs.
• Collaborate with leadership to develop plans for appropriate coverage, ensuring follow-through on key projects.
• Provide executive support to a global multi-cultural executive team.
• Manage complex and detailed calendars that prioritize key relationships and organizational needs.
• Proactively anticipate needs and independently mitigate administrative and logistical challenges.
• Support leadership in thinking through potential challenges and providing solutions.
• Coordinate internal and outgoing mail and/or email.
• Screens mail for crucial and confidential matters requiring immediate attention.
• As requested, draft responses that reflect cultural sensitivities.
• Demonstrate poise and tact under pressure and handle matters with sound judgment and confidentiality.
• Engage in effective project management that supports the executive and advances strategic priorities, and manages the completion of projects.
• Develop reports and presentations that align with branding and communication guidelines.
• Ensure communications reflect the priorities of Global Partnerships and the voice of the leadership team.
• Provide scheduling and meeting support, assisting with travel, logistics or documentation as requested.
• Assist with global events as required.
• Complete routine administrative operations.
• Process expense reports, invoices and reimbursements accurately and in a timely manner.
• Manage internal and external meeting logistics, including hospitality, travel, and virtual setup.
• Coordinate across departments and organizations to fulfill executive needs.
• Maintain awareness of the Global Partnership workflow and cross-train with other administrative and event staff.
• Perform other duties as assigned by the Vice President of Global Partnerships Engagement and Global Partnerships leadership team.

Benefits

• Medical, dental, vision and life insurance options for employees and their eligible dependents.
• Health Savings Account (HSA) and Flexible Spending Account (FSA).
• 403b retirement savings account with matching.
• Paid time off with up to a max of 10 vacation days in the first year of employment (based on hours worked).
• Paid sick time off up to 8 hours per month (based on hours worked).
• 10+ paid holidays.
• Short-term disability pay.
• Regular spiritual development, worship, prayer, community gatherings and connection opportunities for all staff in all locations.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees