Executive Assistant
About The Position
Flourish Research is actively hiring an Executive Assistant to support our Jacksonville site. Flourish Research is a progressive and diversified clinical trial organization with strong capabilities across multiple research areas. We are committed to a safe, inclusive, and respectful work environment, celebrating diversity and offering endless growth opportunities. This role involves supporting executive leadership with project coordination, travel arrangements, expense management, scheduling, and administrative tasks. The ideal candidate will leverage technology to streamline processes, collaborate with cross-functional teams, and represent the company professionally.
Requirements
- Bachelor’s degree in business or related field
- 7-10 years’ experience as a Senior Executive Assistant or a similar role
- 3 - 5 years' experience in Project Management
- Full professional proficiency in office productivity software and other relevant tools.
- Excellent verbal and written communication and interpersonal skills, with the ability to interact confidently with internal and external stakeholders.
- Excellent computer skills to include Office365 products, Graphs, Excel pivot tables, Word Forms, Visio, Org charts, etc.
- Strong problem-solving and critical thinking skills.
- Exceptional follow-through and time management skills.
- Excellent attention to detail.
- Demonstrated experience in process improvement.
- Extreme integrity and confidentiality.
- Strong leadership skills who foster a positive team dynamic.
- Strong negotiation and conflict management skills.
- Strong business acumen.
- Ability to work in a demanding environment in collaboration with various teams throughout Flourish Research.
- Flexible and able to multi-task and prioritize competing demands.
- Excellent organizational skills.
- Ability to think independently and influence when appropriate.
Nice To Haves
- Experience in clinical research or health care preferred.
Responsibilities
- Utilize project management skills to coordinate and execute various initiatives, from conception to completion.
- Delegate and prioritize tasks, manage resources, analyze problems, report progress, and analyze project performance.
- Coordinate complex travel arrangements and accommodations for executives, ensuring seamless itineraries.
- Manage and approve expenses in accordance with company policies and budgetary guidelines.
- Schedule and coordinate meetings, and conferences for executive team members.
- Leverage technology tools and platforms to streamline administrative processes and improve efficiencies.
- Collaborate with cross-functional teams to drive projects forward and achieve desired outcomes.
- Prepare meeting agendas and take accurate notes in leadership meetings.
- Distribute summaries and action items in a timely manner.
- Prepare presentations for the executive leadership team.
- Efficiently review, prioritize, and respond to emails on behalf of the leadership team.
- Represent Flourish Research in a professional and courteous manner (verbal, written and in appearance) when interacting with all staff, clients, and vendors.
- Support HR projects and workstreams.
- Additional duties as assigned by management.
Benefits
- Health, dental, and vision insurance plans
- 401(k) with a 100% employer match on the first 4% of employee contributions
- tuition reimbursement
- parental leave
- employee referral program
- employee assistance program
- life insurance
- disability insurance
- a generous PTO plan covering vacation, sick, personal days and 8 paid holidays
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What This Job Offers
Job Type
Full-time
Career Level
Executive
