Executive Assistant

Stella Maris Family Office•Shawnee, KS

2d•$60,000 - $75,000•Onsite

About The Position

Due to our extended growth the Stella Maris Family Office is seeking a full-time Executive Assistant to provide high-level administrative and operational support to the Principal and CEO. This on-site, full-time role, based in Shawnee, requires an experienced professional who can thrive in a fast-paced, highly confidential environment while serving as a trusted partner to senior leadership. At Stella Maris Family Office, we invest in businesses for the long run, guided by a commitment to family, faith, and community well-being. The Executive Assistant will serve as a key point of contact for the Principal and CEO, helping manage communication, scheduling, travel, follow-up, and daily priorities. This role requires sound judgment, discretion, initiative, and the ability to anticipate needs, resolve issues, and maintain alignment across the leadership team.

Requirements

Minimum of ten years of experience supporting C-Suite executives.
Excellent written and verbal communication skills, with the ability to interact professionally with executives, team members, and external partners.
Strong organizational, time management, and follow-through skills, with the ability to manage multiple priorities in a fast-paced environment.
Proficiency with Microsoft Office and related business tools.
High degree of professionalism, confidentiality, discretion, and sound judgment.
Expected to maintain flexibility and availability outside of normal business hours, including additional or irregular hours, as needed to meet job responsibilities and respond to time-sensitive needs.
Comfortable working in a faith-based environment.
Ability to build cross-functional relationships with executives and leaders across departments.
Must be able to pass a pre-employment drug screening and background screening with favorable results to be considered for employment.

Nice To Haves

Knowledge of Culture Index and EOS is a plus.

Responsibilities

Provide high-level administrative support to the Principal and CEO.
Manage email, calendars, meetings, schedules, expense reports, and follow-up on action items to ensure priorities are handled efficiently.
Coordinate executive travel, logistics, and related administrative details.
Organize and prioritize communications, including correspondence, meeting requests, and time-sensitive information.
Serve as a communication bridge among leadership, supporting clear information flow and organizational alignment.
Build strong working relationships with executives, team members, and external partners.
Handle confidential matters with professionalism, discretion, and sound judgment.
Proactively identify priorities, resolve issues, and support the executive team in managing day-to-day responsibilities.
Collaborate with other family members as needed to support household and family priorities.
Provide support to the Project Manager during emergency situations, as needed.