Executive Assistant, Capital Development & Investor Relations

Faropoint•Hoboken, NJ

14h•$90,000 - $125,000•Onsite

About The Position

We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our Global Head of Capital Development & Investor Relations. This role requires exceptional communication skills, strong technical proficiency in Salesforce CRM, and the ability to manage complex schedules and coordination with high-net-worth investors and institutional partners. The ideal candidate will serve as a strategic partner who anticipates needs, manages priorities, and ensures seamless operations.

Requirements

3+ years of experience as an Executive Assistant supporting C-level executives or senior leadership
Bachelor's degree preferred
Experience in financial services, private equity, real estate investment, or investor relations strongly preferred
Proven track record supporting executives in client-facing or fundraising functions
Salesforce CRM expertise required - must be proficient in data entry, report generation, and dashboard management
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Experience with virtual meeting platforms (Zoom, Teams, WebEx)
Comfortable learning new technology platforms quickly
Self-starter who takes initiative and ownership
Flexible and adaptable to changing priorities in a fast-paced environment
Team player with collaborative approach
High emotional intelligence and ability to read situations
Grace under pressure with ability to maintain composure in demanding situations

Nice To Haves

Experience with investor relations or capital raising activities
Knowledge of private equity or real estate investment terminology
Previous exposure to fundraising processes and LP/GP relationships
Experience supporting multiple executives or managing overlapping priorities
Project management certification or training

Responsibilities

Manage complex calendar with multiple time zones, prioritizing meetings based on strategic importance
Coordinate domestic and international travel arrangements including flights, accommodations, ground transportation, and detailed itineraries
Prepare executive briefing materials, presentations, and meeting agendas
Screen and prioritize incoming communications, responding independently when appropriate
Handle expense reports, reimbursements, and budget tracking
Maintain investor database in Salesforce CRM with accuracy and completeness
Track investor communications, meeting notes, and follow-up items in Salesforce
Generate reports and analytics from Salesforce for investor pipeline management
Coordinate investor meetings, site visits, and quarterly update calls
Prepare investor correspondence
Organize and facilitate internal and external meetings including logistics, catering, and technology setup
Coordinate fundraising activities including investor roadshows and capital raising events
Take meeting minutes and distribute action items with follow-up tracking